Events Coordinator

About us

Joining the Hawthorn Football Club represents a unique opportunity to work in a fast paced, elite sporting environment where you can be yourself and thrive. 

Our Club’s values and One Club philosophy across our men’s and women’s football programs ensures that inclusion and diversity are at the core of all we do. You will work and thrive in an environment that is committed to excellence and supported by a culture of wellbeing and work/family balance.

We are committed to creating a supportive environment in which people feel connected to our football club and to each other. Importantly we want to have fun

About the role

Reporting to the Events Manager, you’ll be an integral part of the guest booking experience assisting with the planning, administration and delivery of Club functions and events.

Key responsibilities include:

• Contributing to the planning and delivery of a calendar of events in line with Club strategy.
• Coordinate the guest booking experience including taking bookings, sending RSVPs, corporate tickets, invitations and managing ongoing guest communications.
• Coordinate effective administration of allocated events including producing documentation, logistics/run schedules concepts and delivering event requirements.
• Coordinate all MCG and Marvel Stadium corporate suites including catering, ticketing, floor plans and hosts.
• Developing guest lists and associated marketing material for all events in collaboration with the events team and/or relevant departments
• Assist in providing support with Salesforce to the Commercial team through product creation, bulk uploads and general assistance. 

Please note this role does include attendance at match days across the AFL/W seasons.

Our ideal candidate 

Backed by a tertiary qualification in events, hospitality, marketing or related field, you are a highly organised and motivated individual, with a can-do attitude. You have superior customer service skills and an ability to engage and work closely with different levels of stakeholders, always creating a positive experience. 

You are passionate about creating and delivering events that are on trend, using your creative flare to maximise engagement. With a strong attention to detail, you are computer and digitally savvy with experience using a CRM (ideally Salesforce).

You have excellent communication and interpersonal skills, with the ability to communicate and collaborate with different people and stakeholders.

With strong time and project management skills, you have an ability to multitask and work under pressure in a fast-paced, team environment with an adaptable and flexible approach. 

Our offer to you 

As a Hawthorn Football Club employee, you will work in a supportive, values driven and harmonious team. You will be challenged and provided with opportunities to learn new things, grow, and develop. Our initiatives which drive wellbeing, connection and performance include:

• Emerging Leaders Development Program -bespoke inhouse program to develop our future leaders
• Club wide wellness days
• Access to gym facilities
• Summer Hours (Dec/ Jan) with half day Friday’s 
• Flexible work arrangements
• Special offers and discounts through our Corporate Partners
• Industry leading Parental Leave Policy
• Professional development opportunities - inhouse and external
• One Club memberships to enjoy games with your family and friends

To apply, please send your cover letter and resume.

Applications Friday 3rd May 2024.

The Hawthorn Football Club is an Equal Opportunity Employer and encourages applications from suitably qualified and diverse candidates. We welcome applicants who reflect the diversity of the Australian community and encourages applicants from the following backgrounds to apply:

• Aboriginal and Torres Strait Islander
• Culturally and linguistically diverse
• LGBTIQ+
• People with a disability
• People who live in rural and regional locations 

We provide a welcoming, safe, and flexible approach to work and provide an environment that benefits from and enables the best from everyone.

As an organisation we are committed to protecting children and young people from harm. It is essential that anyone involved with the Hawthorn Football Club understands their responsibility in relation to child safety. Our organisation requires all applicants to obtain a ‘Working with Children Check’ prior to appointment.