Executive Assistant

About Salzburg Global

Salzburg Global is where open-minded leaders from around the world gather for breakthrough conversations on pressing global issues. Since 1947, our programs have worked to overcome barriers and open up a world of better possibilities – creating spaces where divergent voices can address the big challenges of our time. We have gathered over 40,000 Fellows from 173 countries for more than 1,100 sessions thatchange the conversation on the pressingissues of our time. That veryfirst session brought together over 100young Europeans and Americans – including veterans of the French resistance, survivors ofNazi concentration camps, prisoners of war,and former enemies. They met at SchlossLeopoldskron, an Austrian palace that had beenoccupied by the Nazis in a country that was stillunder Allied military occupation. They wrestled with how diverse andfractured groups of people could come togetherandstart creatingthe conditions for peace inthe aftermath of World War II. Seventy-seven years later, the challenges may be different, butour missionstillcarries that same foundingspirit:to overcome barriers and open up a worldof better possibilities.

Our Impact

Salzburg Global has been at the forefront of major global movements for change since 1947. Sometimes called a "Marshall Plan for the Mind" in its early years, Salzburg Global began as a world-renowned center for post-war reconciliation through intellectual and cultural exchange. In the 1950s, Salzburg Global internationalized the emerging interdisciplinary field of American Studies and promoted educational and scientific exchange across the Iron Curtain. In the 1960s and 1970s, Salzburg Global helped to catalyze and professionalize the civil society sector in Eastern Europe, develop and internationalize the emerging field of sustainable urban design and was among the first organizations to support the concept of "climate migration". In the 1980s and 1990s, Salzburg Global convened one of the first global collaborations on HIV/AIDS research, laid the groundwork for the Good Friday Agreement that ended hostilities in Northern Ireland, supported the redesign of higher education systems in post-Apartheid South Africa, and partnered with reform-minded universities in Eastern European and the former Soviet Union to transform post-communist higher education institutions.

In the 2000s, Salzburg Global launched the first global movements for patient-centered healthcare and patient safety, inspired the creation of the "One Health" movement on human and animal health, and engaged educators in more than 50 countries in the first globally diverse Holocaust Education and Genocide Prevention program. More recently, Salzburg Global has helped to catalyze the development of global pandemic response metrics, supported the launch ofKaranga – The Global Alliance for Social and Emotional Learningand theNational Parks Cities Movement, and Sciana: The European Health Leaders Network.

We are supported by a combination of institutional partnerships, generous individual donations and revenue generated from our social enterprise, Schloss Leopoldskron.

We seek to be an exemplary international institution in terms of equity and environmental sustainability. We strongly encourage candidates from diverse backgrounds to apply and join us in our work.

About the Position

Salzburg Global is looking for a highly organized, quick learner with international experience to serve as Executive Assistant. This position reports directly to the President and CEO and executes the day-to-day activities of the President's Office. This role requires a creative, detail-oriented multi-tasker who will ensure smooth daily operations of the President's office and support quarterly Board and Committee meetings. The position is based at Schloss Leopoldskron, home of Salzburg Global in Salzburg, Austria.

Responsibilities Include

• Manage workflow for the President, including control of schedule, tasking and priorities; review mail and drafting routine correspondence and meeting summaries; and plan meetings and travel.

• Support the planning and execution of quarterly Board meetings, including coordinating logistics, preparing materials, taking notes, and ensuring follow-up on key action items.

• Support President in preparing for external meetings, events, interviews, and fundraising calls.

• Provide point of contact in the President's Office for Directors, organization partners, funders, press, and other organizational stakeholders.

• Assist in planning special events and organizing trips for the President.

• Provide general administrative support to the President, including completing expense reports.

• Serve as a thought partner to the President, offering strategic support and acting as a sounding board for key discussions and decisions.

• Other tasks as assigned.

Qualifications

• A minimum of 2 years of relevant professional experience.

• Exceptional organization skills with attention to quality control.

• Excellent written and oral communication skills in English and German essential.

• Experience working with senior executives in managing multiple priorities and heavy workflow.

• Experience in planning and executing events.

• Ability to anticipate forthcoming priorities and take initiative on assignments.

• Ability to manage rapidly shifting priorities.

• Comfort working with people from diverse cultures and in multiple time zones.

• Experience living overseas and/or working in an international organization highly desirable.

• Knowledge of Board procedures and governance practice desirable.

Benefits

• 2100 EUR per month before tax and commensurate with experience.

• Monthly salary paid 14 times per year (double in June and November).

• A modest relocation package will be offered for candidates outside of Salzburg.

• Standard Austrian benefits include health insurance, pension contributions, sick pay, and 25 days of annual leave.

• Salzburg Global-specific perks include free daily staff lunch, annual staff social events, special rates for Schloss Leopoldskron, and discounts to local tourism attractions.

How to Apply

Interested candidates should submit a cover letter, resume, and the names and contact information for three professional references.

We are committed to fostering a diverse and inclusive workplace where everyone has the opportunity to thrive. We are an Equal Opportunity Employer and do not discriminate against applicants or employees based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, veteran status, or any other protected characteristic.