Divisional Secretary
vor 4 Wochen
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People Team Divisional Secretary – Iron Ore
Exceptional work environment where people are valued and respected
Perth based Monday – Friday role
About the role
We are looking for a Divisional Secretary to play a pivotal role in ensuring smooth and efficient operations for our senior HR leaders, and their teams. You will act as a representative and ambassador for the company working with the highest level of professionalism and discretion, building strong relationships with an in-depth knowledge of our organisation, its processes and systems.
This role is a great opportunity for a self-motivated and proactive team member who can support general business operations through administrative support activities.
Reporting to the General Manager, Human Resources Business Partner, you will:
- Provide administrative support directly to three senior HR leaders, exercising confidentiality, tact and diplomacy.
- Manage diary including organising meetings, events & workshops.
- Book travel and prepare itineraries.
- Use business software applications (e.g., word processing, presentation and spreadsheet) to prepare correspondence, reports, presentations, agendas, minutes, etc.
- Raise purchase orders, process invoices and manage credit card expenses.
- Receive, screen and direct incoming calls, visitors, mail and e-mail.
- Manage dashboards, monthly reports and support any functional or special projects.
- Manage end to end service requests for stakeholders.
About you
To be successfully considered for this role, you will have:
- Demonstrated experience in a similar senior executive support role.
- Excellent communication skills – verbal and written.
- Excellent time management and strong organisational skills.
- Excellent Microsoft Office suite skills and other relevant software.
- A proactive mindset with the ability to multitask and drive business improvements.
- High level of attention to detail.
- Proven ability to manage all aspects of event planning and execution.
What we offer
Be recognised for your contribution, you're thinking and your hard work, and go home knowing you've helped the world progress.
A work environment where safety is always the number one priority.
A permanent position working directly for Rio Tinto.
A competitive base salary reflective of your skills and experience with annual incentive bonus.
Comprehensive medical benefits including subsidised private health insurance for employees and immediate family.
Attractive share ownership plan.
Company provided insurance cover.
Extensive salary sacrifice & salary packaging options.
Career development & education assistance to further your technical or leadership ambitions.
Ongoing access to family-friendly health and medical wellbeing support.
Leave for all of life's reasons (vacation/annual, paid parental, sick leave, cultural leave).
To better suit different family needs, our paid parental leave approach gives all parents the option to take 18 weeks of paid leave after a new child arrives – at a time that suits them.
Exclusive employee discounts including hotel stays, banking, accommodation, cars, retail and more.
Where you'll be working
This role is based in Perth, at our head office in Central Park, and working Monday to Friday.
In the Pilbara region of Western Australia, we own a world-class, integrated network of 17 mines, four independent port terminals, a rail network spanning nearly 2,000 kilometres and related infrastructure – all designed to respond rapidly to changes in demand. We are one of the world's leading producers and exporters of iron ore.
Applications close on 21st of February (Rio Tinto reserves the right to remove advertised roles prior to this date)
About Rio Tinto
Rio Tinto is a leading global mining and materials company. We operate in 35 countries where we produce iron ore, copper, aluminium, critical minerals, and other materials needed for the global energy transition and for people, communities, and nations to thrive.
We have been mining for 150 years and operate with knowledge built up across generations and continents. Our purpose is finding better ways to provide the materials the world needs – striving for innovation and continuous improvement to produce materials with low emissions and to the right environmental, social and governance standards. But we can't do it on our own, so we're focused on creating partnerships to solve problems, create win-win situations and meet opportunities.
Every Voice Matters
At Rio Tinto, we particularly welcome and encourage applications from Aboriginal and Torres Strait Islander people, women, the LGBTI+ community, mature workers, people with disabilities and people from different cultural backgrounds.
We are committed to an inclusive environment where people feel comfortable to be themselves. We want our people to feel that all voices are heard, all cultures respected and that a variety of perspectives are not only welcome – they are essential to our success. We treat each other fairly and with dignity regardless of race, gender, nationality, ethnic origin, religion, age, sexual orientation or anything else that makes us different.
