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Senior Administration Assistant

vor 4 Wochen

austria at Vollzeit

PA, EA & Secretarial (Administration & Office Support)

Full time

Opportunity not to be missed We are on the hunt for an energetic and passionate Administrator to join our client, an elite Melbourne School, as their Senior Administration Assistant. This is a customer-focused role, where you will be providing administrative support across a number of departments at the school. This is a permanent, full-time role, working onsite in Melbourne’s South East.

Reporting to the Deputy Principal – School Operations, you will be responsible for providing support across reception, operational, and general administration. This is an incredibly varied role where you will be assisting in a variety of areas, so your capability to juggle multiple tasks, meet deadlines, and your ability to pivot depending on the day, along with your warm and friendly demeanor, will be advantageous.

Responsibilities include but are not limited to:

  1. Manage front desk Reception and assist with visitors, parents, and students
  2. Meet and greet visitors and manage sign-in system
  3. Diary and meeting coordination
  4. Preparation of meeting agendas
  5. Travel bookings and itineraries
  6. Financial support including reconciliations
  7. Proactively maintain database and other digital and hardcopy student records
  8. Management of student absences
  9. Assist the Timetabler, Student Services Administrator, and Deputy Principal – School Operations as required
  10. Create, update, and review documentation and correspondence as directed
  11. Assist with Senior School events and excursions

Requirements include:
  1. Proven experience in a busy administrative role
  2. Ability to juggle tasks and meet strict deadlines
  3. Strong capacity and willingness to learn
  4. Strong IT skills including MS Suite
  5. Ability to deliver high-level customer service to the School Community
  6. Excellent communication skills and a passionate team player
  7. A current Working With Children Check (this can be obtained during the recruitment process)

This is a permanent, full-time role, working onsite (Monday – Friday, 8 am – 4 pm). If this sounds like you, don’t delay in sending your cover letter and resume to McKinley Green.#J-18808-Ljbffr