Unit Head

vor 1 Woche

Wien, Wien, Österreich International Atomic Energy Agency Vollzeit
Unit Head (Procurement and Invoice Control)(P /

Organization:
MTGS-Procurement and Invoice Control Unit

Primary Location:
Austria-Vienna-Vienna-IAEA Headquarters

Job Posting:
, 12:34:31 AM

Closing Date:
, 4:59:00 PM

Duration in Months: 24

Contract Type:
Fixed Term - Extrabudgetary

Probation Period: 1 Year

Full Competitive Recruitment:
Yes

Organizational Setting


The Department of Management's Division of General Services (MTGS) provides support functions to the IAEA through its four Sections, namely the Archives and Records Section (ARMS), the Commissary Management Section (CMS), the Facilities Management and General Support Section (FMGSS) and the Seibersdorf Laboratories Services Section (SLSS).

Among the four Sections, the Commissary Management Section (CMS) is responsible for the management of the Agency's tax and duty-free store at the Vienna International Centre.

The Commissary is operated under the authority of the Director General of the IAEA and regulated by the HQ Agreement with the Host Country.

It was established as a self-sustaining and non-profit making operation in order to facilitate the purchase of limited quantities of consumer goods by the diplomats of Permanent Missions of Member States accredited to the UN organizations, staff members of the UN organizations based at the VIC as well as of other authorized organizations.

Main Purpose


Reporting to the Retail Operations Manager (ROM), the Unit Head leads the Unit's staff and coordinates the team members work to ensure timely procurement of merchandise for the Commissary and processing of all invoices and purchase orders in conformity with the Agency's rules and regulations, as well as IAEA Headquarters Agreement clauses on the establishment of a Commissary.

The Unit Head establishes and maintains an international assortment of merchandise commensurate with customers' preferences, and ensures optimum stock levels at all times.

Role

The Unit Head, is:
(1) a manager of the unit staff, ensuring accurate, timely and efficient processing of financial documentation (2) a contracting authority within delegated limits; (3) an expert in the negotiation and in the procurement of consumer products; (4) an analyst reviewing existing practices and processes recommending improvements ; (5) a focal point in communication with suppliers.

Functions / Key Results Expected


Leads and manages the Unit staff to ensure proper operation of the Commissary's procurement activities, including on-going market research, stock management with respect to economic order quantities, order frequencies, reorder quantities and expiry dates of goods to avoid out of stock situations, considering seasonal fluctuations of demand and lead time.


Is accountable for financial and administrative processes handled by the Unit including: expediting, receiving of and paying for merchandise for resale, checking of all invoices received from suppliers and forwarding agents, reconciling purchase orders, suppliers' invoices, goods received protocols and transport loss/damage reports.

Acts as a certifying officer for payments and purchase orders within the delegated monetary limits. Authorizes book stock adjustments.

Ensures that adequate internal controls related to financial transactions processing are in place.


Ensures a high level of customer satisfaction by establishing and innovatively maintaining an international assortment of high-quality merchandise which is competitively priced.


Prepares written supply agreements with suppliers and discusses independently agreements with smaller suppliers in the best commercial interest of the Commissary; conducts regular supplier performance meetings.

Authorizes sales price calculations, price reductions, and goods returned schedules.

Verifies credit notes and merchandise received protocols, financial and administrative documents pertaining to the ordering and receiving of merchandise, Annual Bonus payments, etc.

Controls supplier statement of accounts, investigates discrepancies and communicates findings to MTBF.

Serves as the focal point for internal and external audits, investigating and responding to audit enquiries.

Competencies and Expertise

Core Competencies(Competency Framework)

Name

Definition

  • Communication
  • Encourages open communication and builds consensus. Uses tact and discretion in dealing with sensitive information, and keeps staff informed of decisions and directives as appropriate.
  • Achieving Results
  • Sets realistic targets for himself/herself and for the team; ensures availability of resources and supports staff members in achieving results. Monitors progress and performance; evaluates achievements and integrates lessons learned.
  • Teamwork
  • Encourages teamwork, builds effective teams and resolves problems by creating a supportive and collaborative team spirit, remaining mindful of the need to collaborate with people outside the immediate are

  • Unit Head

    vor 1 Woche

    Wien, Wien, Österreich International Atomic Energy Agency Vollzeit

    Unit Head (Production)(P / Organization: MTCD-Production UnitPrimary Location: Austria-Vienna-Vienna-IAEA HeadquartersJob Posting: , 1:05:43 AMClosing Date: , 4:59:00 PMDuration in Months: 36Contract Type: Fixed Term - RegularProbation Period: 1 YearFull Competitive Recruitment: YesOrganizational SettingThe IAEA has an extensive publishing programme,...

  • Unit Head

    vor 1 Woche

    Wien, Wien, Österreich International Atomic Energy Agency Vollzeit

    Unit Head (Nuclear Material Security)(P / Organization: NSNS-Nuclear Material Security UnitPrimary Location: Austria-Vienna-Vienna-IAEA HeadquartersJob Posting: , 7:45:19 AMClosing Date: , 4:59:00 PMDuration in Months: 36Contract Type: Fixed Term - RegularProbation Period: 1 YearFull Competitive Recruitment: YesOrganizational Setting The Department of...

  • Unit Head

    vor 1 Woche

    Wien, Wien, Österreich International Atomic Energy Agency Vollzeit

    Unit Head (Transport Security)(P / Organization: NSNS-Transport Security UnitPrimary Location: Austria-Vienna-Vienna-IAEA HeadquartersJob Posting: , 10:42:08 AMClosing Date: , 4:59:00 PMDuration in Months: 36Contract Type: Fixed Term - RegularProbation Period: 1 YearFull Competitive Recruitment: YesOrganizational Setting The Department of Nuclear Safety and...

  • Unit Head

    vor 1 Woche

    Wien, Wien, Österreich International Atomic Energy Agency Vollzeit

    Unit Head (Travel and General Support)(P / Organization: MTGS-Travel and General Support UnitPrimary Location: Austria-Vienna-Vienna-IAEA HeadquartersJob Posting: , 6:37:57 AMClosing Date: , 5:59:00 PMDuration in Months: 36Contract Type: Fixed Term - RegularProbation Period: 1 YearFull Competitive Recruitment: YesOrganizational SettingThe Department of...

  • Unit Head

    vor 1 Woche

    Wien, Wien, Österreich International Atomic Energy Agency Vollzeit

    Unit Head (Transport Security)(P / Organization: NSNS-Transport Security UnitPrimary Location: Austria-Vienna-Vienna-IAEA HeadquartersJob Posting: , 2:44:16 AMClosing Date: , 4:59:00 PMDuration in Months: 36Contract Type: Fixed Term - RegularProbation Period: 1 YearFull Competitive Recruitment: YesOrganizational Setting The Department of Nuclear Safety and...

  • Unit Head

    vor 1 Woche

    Wien, Wien, Österreich International Atomic Energy Agency Vollzeit

    Unit Head (Logistics)(P / Organization: MTGS-Logistics UnitPrimary Location: Austria-Vienna-Vienna-IAEA HeadquartersJob Posting: , 10:44:21 PMClosing Date: , 4:59:00 PMDuration in Months: 36Contract Type: Fixed Term - RegularProbation Period: 1 YearFull Competitive Recruitment: YesOrganizational SettingThe Department of Management's Division of General...

  • Unit Head

    vor 1 Woche

    Wien, Wien, Österreich International Atomic Energy Agency Vollzeit

    Unit Head (Nuclear Data Services Unit)(P / Organization: NAPC-Nuclear Data Services UnitPrimary Location: Austria-Vienna-Vienna-IAEA HeadquartersJob Posting: , 8:43:50 AMClosing Date: , 4:59:00 PMDuration in Months: 36Contract Type: Fixed Term - RegularProbation Period: 1 YearFull Competitive Recruitment: YesOrganizational SettingThe Department of Nuclear...

  • Unit Head Nuclear Data Services Unit

    vor 3 Wochen

    Wien, Wien, Österreich International Atomic Energy Agency Vollzeit

    Job DescriptionDescription –>The Department of Nuclear Sciences and Applications implements the IAEA's Major Programme 2, "Nuclear Techniques for Development and Environmental Protection". This Major Programme comprises individual programmes on food and agriculture, human health, water resources, environment and radiation technologies. These programmes are...

  • Unit Head Nuclear Data Services Unit

    vor 3 Wochen

    Wien, Wien, Österreich International Atomic Energy Agency Vollzeit

    Job DescriptionDescription –>The Department of Nuclear Sciences and Applications implements the IAEA's Major Programme 2, "Nuclear Techniques for Development and Environmental Protection". This Major Programme comprises individual programmes on food and agriculture, human health, water resources, environment and radiation technologies. These programmes are...

  • Unit Head Nuclear Data Services Unit

    vor 3 Wochen

    Wien, Wien, Österreich International Atomic Energy Agency Vollzeit

    Job DescriptionDescription –>The Department of Nuclear Sciences and Applications implements the IAEA's Major Programme 2, "Nuclear Techniques for Development and Environmental Protection". This Major Programme comprises individual programmes on food and agriculture, human health, water resources, environment and radiation technologies. These programmes are...

  • Unit Head Nuclear Data Services Unit

    vor 1 Monat

    Wien, Wien, Österreich International Atomic Energy Agency Vollzeit

    Job DescriptionDescription –>The Department of Nuclear Sciences and Applications implements the IAEA's Major Programme 2, "Nuclear Techniques for Development and Environmental Protection". This Major Programme comprises individual programmes on food and agriculture, human health, water resources, environment and radiation technologies. These programmes are...

  • Unit Head Nuclear Data Services Unit

    vor 2 Monaten

    Wien, Wien, Österreich International Atomic Energy Agency Vollzeit

    Job DescriptionDescription –>The Department of Nuclear Sciences and Applications implements the IAEA's Major Programme 2, "Nuclear Techniques for Development and Environmental Protection". This Major Programme comprises individual programmes on food and agriculture, human health, water resources, environment and radiation technologies. These programmes are...

  • Unit Head Nuclear Data Services Unit

    vor 1 Monat

    Wien, Wien, Österreich International Atomic Energy Agency Vollzeit

    Job DescriptionDescription –>The Department of Nuclear Sciences and Applications implements the IAEA's Major Programme 2, "Nuclear Techniques for Development and Environmental Protection". This Major Programme comprises individual programmes on food and agriculture, human health, water resources, environment and radiation technologies. These programmes are...

  • Unit Head Nuclear Data Services Unit

    vor 2 Monaten

    Wien, Wien, Österreich International Atomic Energy Agency Vollzeit

    Job DescriptionDescription –>The Department of Nuclear Sciences and Applications implements the IAEA's Major Programme 2, "Nuclear Techniques for Development and Environmental Protection". This Major Programme comprises individual programmes on food and agriculture, human health, water resources, environment and radiation technologies. These programmes are...

  • Unit Head Nuclear Data Services Unit

    vor 1 Woche

    Wien, Wien, Österreich International Atomic Energy Agency Vollzeit

    Job DescriptionDescription –>The Department of Nuclear Sciences and Applications implements the IAEA's Major Programme 2, "Nuclear Techniques for Development and Environmental Protection". This Major Programme comprises individual programmes on food and agriculture, human health, water resources, environment and radiation technologies. These programmes are...

  • Unit Head Nuclear Data Services Unit

    vor 3 Wochen

    Wien, Wien, Österreich International Atomic Energy Agency Vollzeit

    Job DescriptionDescription –>The Department of Nuclear Sciences and Applications implements the IAEA's Major Programme 2, "Nuclear Techniques for Development and Environmental Protection". This Major Programme comprises individual programmes on food and agriculture, human health, water resources, environment and radiation technologies. These programmes are...

  • Unit Head

    vor 3 Wochen

    Wien, Wien, Österreich International Atomic Energy Agency (IAEA) Vollzeit

    JOB DESCRIPTION Organizational SettingThe Department of Nuclear Sciences and Applications implements the IAEA's Major Programme 2, "Nuclear Techniques for Development and Environmental Protection". This Major Programme comprises individual programmes on food and agriculture, human health, water resources, environment and radiation technologies. These...

  • Unit Head

    vor 1 Monat

    Wien, Wien, Österreich International Atomic Energy Agency (IAEA) Vollzeit

    JOB DESCRIPTION Organizational SettingThe Department of Nuclear Sciences and Applications implements the IAEA's Major Programme 2, "Nuclear Techniques for Development and Environmental Protection". This Major Programme comprises individual programmes on food and agriculture, human health, water resources, environment and radiation technologies. These...

  • Unit Head

    vor 1 Monat

    Wien, Wien, Österreich International Atomic Energy Agency (IAEA) Vollzeit

    JOB DESCRIPTION Organizational SettingThe Department of Nuclear Sciences and Applications implements the IAEA's Major Programme 2, "Nuclear Techniques for Development and Environmental Protection". This Major Programme comprises individual programmes on food and agriculture, human health, water resources, environment and radiation technologies. These...

  • Unit Head

    vor 1 Monat

    Wien, Wien, Österreich International Atomic Energy Agency (IAEA) Vollzeit

    JOB DESCRIPTION Organizational SettingThe Department of Nuclear Sciences and Applications implements the IAEA's Major Programme 2, "Nuclear Techniques for Development and Environmental Protection". This Major Programme comprises individual programmes on food and agriculture, human health, water resources, environment and radiation technologies. These...