Organisationsassistent in

At the University of Vienna more than 10,000 personalities work together towards answering the big questions of the future. Around 7,500 of them do research and teaching, around 2,900 work in administration and organisation. We are looking for a/an

Organisationsassistentin

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37 Faculty of Business, Economics and Statistics

Job vacancy starting: 03/01/2024 | Working hours: 20,00 | Classification

CBA:
-54 VwGr. IIIa

Limited contract until:
Job ID
:1933

If you are passionate about organizing and keeping track of things, and if you prefer to do so in meaningful projects, then welcome to the team We are searching for personalities who want to use their expertise to help answer the big questions of tomorrow.

Your personal sphere of influence

:

As a team assistant, you support our administration team of the Department of Marketing and International Business and independently carry out all administrative tasks relating to personnel, budget and teaching.

The position is provisionally limited until , with the option of being made permanent. The possibility of increasing the hours to full-time is also offered.

Your future tasks

:

• You support the scientific staff in the organization and administration of their research and teaching activities. This means, that, among others, you organize meetings, workshops and travel activities. You support in the preparation of publications and events. You manage project budgets.
• You have an independent coordinating function with regards to the administrative handling of personnel agenda and the financial agendas of the department.
• You are the central contact person and responsible for taking care of correspondence in English and German with all interfaces (internal team, university, project partners, students, etc.).
• You administer job advertisements and support the hiring of new staff members throughout recruitment and onboarding processes.
• You accommodate and assist guest researchers and cooperation partners.
• You regularly update the homepage of the Department and chairs in German and English.
• You manage the departments's IT equipment (ordering and inventorying devices, ordering software).

This is part of your personality

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• Several years of professional experience in office management (preferably in a scientific/university context)
• Graduation from a general/vocational middle or higher school (Matura or equivalent), or an apprenticeship including relevant practice in office management
• Excellent MS Office skills (especially Excel and Power Point).
• Excellent German and English language skills
• Knowledge of universityspecific IT user skills in an advantage i3V, typo 3, SAP

Working style:

You like to work independently and in a structured manner, you are service-oriented and you like to find solutions.

You are a team player and have a high level of social and communication skills.

What we offer

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Work-life balance

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Our employees enjoy flexible working hours and you can work remote/hybrid (upon agreement).

Inspiring working atmosphere

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You are part of a committed team with diverse university backgrounds in a relaxed work environment.

Good public transport connections

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Your workplace in the center of beautiful Vienna is easily accessible by public transport.

Internal further training

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Opportunity to deepen your skills on an ongoing basis. There are over 600 courses to choose from - free of charge.

Fair salary

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The basic salary of EUR 2.380,2 (full-time) increases if we can credit professional experience.

Equal opportunities for everyone

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We look forward to diverse personalities in the team

It's that easy to apply

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• With your CV / letter of motivation
• Leaving certificate

- _Further documents, if necessary._

If you have any content questions, please contact

:

Judith Ladenstein

We look forward to new personalities in our team

University of Vienna. Space for personalities. Since 1365.

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Data protection

Application deadline

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02/26/2024

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