Artistic Coordinator

Position Summary

Reporting to the Head of Artistic Coordination and in collaboration with the Artistic team, this role will be responsible for providing the highest level of administrative support to maximise the effectiveness and efficiency of the department. This includes leading the process to finalise performance casting, coordinating dancer wage payments, and providing general administrative assistance to the wider artistic and planning teams. This role requires efficient communication; ensuring that information about activities are clearly articulated and understood by a variety of stakeholders. This position has a touring component of up to six months of the year.

Our Company

The Australian Ballet is one of the world’s leading national ballet companies and a globally recognised Australian major performing arts organisation. Each year the company presents upwards of 220 performances through its main stage seasons in Melbourne, Sydney, Brisbane, Adelaide, Canberra and Perth along with public programs, special events, an extensive regional tour, a Children’s Ballet and Education programs and regular overseas tours.

Orchestra Victoria, (OV), provides pit services for ballet and opera in Victoria, and is a wholly owned subsidiary of The Australian Ballet. The Australian Ballet and Orchestra Victoria have an annual turnover of more than $70 million and employ over 265 staff.

Our Values

Ambition: We perform at our best: challenging ourselves and each other, thinking beyond conventional practice and striving to achieve excellence in everything we do.

Boldness: We act innovatively and embrace change with confidence and courage.

Inclusivity: We are deeply committed to cultivating and sustaining an organisation that is equitable, fair and inclusive. We embrace diversity both on and off stage and strive to be a company where all communities feel a sense of belonging.

Respect: We treat all people with dignity and create trusted and enduring relationships with customers, colleagues and communities.

Responsibility: We seek out new and better ways of doing things, act accountably and understand the importance of balancing artistic risk with strategic and commercial outcomes. We strive for environmental sustainability and are conscious of how we use our resources.

Duties and Responsibilities

• Administrative support for the Artistic Staff (all dancers and teaching staff), reporting to the Head of Artistic Coordination

• Monitoring, approving and collating relevant overtime and additional payments for all dancers, guest artists and teachers, and advising Company Management

• Lead the artistic staff to produce casting for rehearsals and performances, ensuring casting is shared accurately to dancers and across the company

• Work alongside the Senior Artistic Coordinator to manage distribution of performance and rehearsal information to the company, including archival videos, production information, and rehearsal requirements

• Provide high level administrative support to all Artistic Staff and the Artistic Director

• Assist the Senior Artistic Coordinator and Head of Artistic Coordination with dancer administration and organisation of extras and children, as well as any other requests made by Head of Artistic Coordination

• Identify opportunities for efficiencies and improvements, design new processes in collaboration with affected teams, and implement new ways of working

• Maintaining a record of the yearly repertoire and show count

• Assist in the supervision of media calls when required by Media Team

• Provide support and guidance to the Artistic team concerning requirements of the dancer EBA and associated company policies

Knowledge, Skills and Abilities

• A knowledge of or background in the Arts is preferable, ideally including an understanding of the processes that bring a production to the stage

• Confident and well organised with the ability to work autonomously and with minimum supervision

• Excellent verbal communication skills and a diplomatic style and able to work with people at all levels

• Superior attention to detail and document preparation skills

• Superior computer literacy skills including knowledge of relevant software packages: e.g. Word, Excel, PowerPoint, Internet and core company software packages

• Strong service ethic – does what they say they will do, follows up and through

• Well-developed project management skills

• Strong awareness of and ability to maintain strictest confidentiality

• Ability to form good professional relationships internally and externally

• A mature and balanced approach

• Approachable

• Sense of humour

• Calm demeanour

Diversity and Inclusion

At The Australian Ballet, diversity and inclusion are integral to our mission to create an extraordinarily vibrant and successful company, and to present performances that represent Australian culture at its best. We believe that our workforce should reflect the rich diversity of the Australian community.

We embrace difference and diversity of identity, experience and thought, and we actively strive to create an inclusive workplace. By promoting these values, we aim to create a positive work experience that encourages a sense of belonging.