Scholarships and Grants Coordinator

Job Category: Administration and Office Support,Adult Education and Training

About us

The Australian Institute of Company Directors (AICD) is committed to strengthening society through world-class governance. We aim to be the independent and trusted voice of governance, building the capability of a community of leaders for the benefit of society. Our membership of more than 50,000 includes directors and senior leaders from business, government and the not-for-profit sectors. 

About the team

The Scholarships and Grants Team within the Members & Clients Segment Delivery Team leads the implementation of AICD’s scholarship programs. The team delivers on AICD’s Mission of strengthening society through world class governance by providing opportunities to leaders and aspiring directors to access quality governance training, regardless of their financial resources and location. The team collaborates with AICD departments and Partner Organisations to implement and manage effective, efficient and accessible scholarship and grant programs.

About the role

As the Scholarships and Grants Coordinator, you will draw on your strong administration and project coordination experience to ensure the successful implementation of the AICD Grants and Scholarships Program. Reporting to the Segment Delivery Manager, you will be an organised, process driven and detail-orientated individual and be empowered to take proactive ownership of this role to uplift the standard of administration. As the primary point of contact for queries relating to scholarships, an essential component will be cultivating relationships with internal and external stakeholders. Effective collaboration and support with the wider Segment Delivery Team as well as other key staff members will ensure you achieve deliverables and successful outcomes.

There are multiple opportunities to further develop your skill set whilst working across scholarships within not-for-profit, First Nations and diversity sectors.

Your remit will be broad and will include:

• Support the Scholarships and Grants function by completing administrative duties with accuracy and efficiency.
• Develop and implement best practices within the scholarship program, assist with scholarship application review and award programs, and handle inquiries.
• Monitor the Scholarships Inbox and manage all incoming communication.
• Maintain accurate database records on all grant proposals, projects, and scholarship applications.
• Manage scholar records in AICD’s member database, and all scholarships Master Tracking files to inform reporting requirements.
• Assist with maintaining a database of external grant funding opportunities.
• Prepare, attend meetings, take minutes and follow up actions as required.
• Provide support with reporting, presentations, analytics and drafting documentation and correspondence to a consistent quality standard.
• Support annual financial acquittals for grants and scholarships.

About you

You will have strong technical aptitude and previous relevant experience, and you will champion the AICD values of: Accountability, Respect, Excellence and Collaboration. In addition, you will also have the following:

• Minimum of 2 years administration, project coordination or team coordination experience within a professional environment.
• Demonstrated attention to detail in documentation, reporting, and data entry.
• Proven experience in minute-taking, including accuracy, attention to detail, and timely completion.
• Excellent verbal and written communication skills.
• Demonstrated ability to review and improve systems and processes for efficiencies.
• Highly developed interpersonal skills including the ability to effectively interact with people from a range of backgrounds and levels.
• Proficiency in creating engaging and visually appealing PowerPoint presentations.
• Advanced computing skills in MS office and the use of databases with demonstrated ability to learn new systems quickly.
• Proficiency in financial distributions, reporting, and acquittal activities
• Strong organisational, planning and time-management skills with the ability to prioritise competing activities and take initiative

Your career at the AICD 

Our Values

Accountability, Respect, Excellence and Collaboration

There are many benefits of joining the AICD, but the following are examples of what you can expect:

• Hybrid/flexible working arrangements.
• Access to salary sacrificing and salary continuance (income protection) insurance.
• Personal wellbeing support through AICD’s robust employee assistance program for you and your immediate family.
• A solutions focused, and collaborative organisation that celebrates a ‘One Team’ culture.
• The AICD, is committed to developing its people through a capability framework and ongoing professional development plan. We support your career through access to our education platform with a wide range of training courses and webinars, professional coaching, and external education support. 
• An opportunity to contribute to an organisation that is widely respected and considered the ‘gold standard’ of governance, policy, and leadership.
• An opportunity to attend highly sought-after events with influential speakers

We welcome applications from people of all ages, genders, sexuality, cultural and linguistic backgrounds, Aboriginal and Torres Strait Islander Peoples and people with a disability. 

We provide reasonable adjustments including alternate formats to the recruitment process for individuals with disability. If you require an adjustment to be made during the recruitment process, please email talentacquisition@aicd.com.au .

For further information on what it’s like to work with us, please visit our Careers and LinkedIn Life pages:

Please submit a resume and cover letter detailing why you are the best person for the position by clicking 'Apply'. Please note, applications close on 6 May 2024. We will be in touch with shortlisted candidates shortly after this date. If you have any queries regarding this particular opportunity, please contact Edel Ryan, Talent Acquisition Consultant, via email on  talentacquisition@aicd.com.au