Office Administrator
vor 2 Wochen
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Requisition ID: 51866
Position Type: FT Permanent
Workplace Arrangement: #LI-Onsite
Kerry is the world's leading taste and nutrition company for the food, beverage and pharmaceutical industries. Every day we partner with customers to create healthier, tastier and more sustainable products that are consumed by billions of people across the world. Our vision is to be our customers' most valued partner, creating a world of sustainable nutrition. A career with Kerry offers you an opportunity to shape the future of food while providing you opportunities to explore and grow in a truly global environment.
About the roleThe Office Administrator is essential in managing various facets of supply chain operations. Key responsibilities include overseeing site provisioning and providing support for office administration and facility management. The role also involves offering ICT and HR support, coordinating uniform availability, ordering essential supplies, and providing administrative assistance to different departments.
Moreover, the Office Administrator handles general reception duties, arranges daily couriers, coordinates catering for internal meetings and events, and ensures that visitor management complies with Health, Safety, and Environment (HSE) and Good Manufacturing Practices (GMP) requirements. With a strong focus on organization, attention to detail, and effective event coordination, this role is vital to the efficient functioning of the supply chain.
Reporting to : Supply Chain Manager - Logistics
Key responsibilities- Manage Purchase Orders (POs) and oversee the setup and maintenance of new vendors for supply chain operations.
- Handle site provisioning management.
- Provide support for facility management.
- Conduct financial reconciliation tasks.
- Generate and publish reports as needed.
- Offer ICT and HR support.
- Coordinate and ensure the availability of uniforms for site personnel.
- Order personal protective equipment (PPE), stationery, and other sundries.
- Provide administrative assistance to various departments.
- Coordinate catering for internal meetings, town halls, and roadshow events.
- Oversee visitor management processes to ensure compliance with Health, Safety, and Environment (HSE) and Good Manufacturing Practices (GMP) requirements.
- Support site safety and security management systems.
- Coordinate functions and events.
- Organizational Skills: Strong ability to organize tasks, prioritize activities, and manage time effectively to meet deadlines and achieve operational goals.
- Communication Skills: Excellent verbal and written communication skills to convey information clearly and effectively to stakeholders at all levels.
- Attention to Detail: Keen eye for detail to ensure accuracy in inventory management, documentation, and compliance with regulations.
- Teamwork and Collaboration: Ability to work collaboratively with cross-functional teams, including warehouse staff, drivers, suppliers, and customers, to achieve common goals.
- Bookkeeping & Analytical Skills: Strong bookkeeping & analytical skills to evaluate data, identify trends, and make data-driven decisions.
- Risk Management: Ability to assess risks associated with Supply Chain
- Negotiation Skills: Proficiency in negotiating internal and externally
- Attention to Detail
- Effective Time Management
- Customer Focus
- Strong Teamwork and Collaboration Skills
- Adaptability and Flexibility
- Proficient Conflict Resolution Skills
Qualifications, Skills, and Experience:
- High School Certificate
- Bookkeeping / financial experience or qualification beneficial
- Self-starter who can manage fluctuating workloads and projects using a high degree of initiative.
- Strong team player with a clear focus on supporting multiple stakeholders.
- Strong communicator, comfortable interacting with confidence across a wide range of stakeholders
- Takes personal accountability and ownership of actions to completion.
- High attention to detail
- Good at finding financial discrepancies.
- Self-motivated and proactive to deliver above expectations.
- Min 4-5 years in similar position and been exposed to the type of environment.
- Highly Computer literate in Microsoft Office
- Working Knowledge of SAP Software Applications – beneficial
Beware of scams online or from individuals claiming to represent us. A Kerry employee will not solicit candidates through a non-Kerry email address or phone number. In addition, Kerry does not currently utilise video chat rooms (e.g., Google Hangouts) to conduct interviews. Refuse any request that asks you to provide payment to participate in the hiring process (e.g., purchasing a “starter kit,” investing in training, or something similar). Kerry will not ask you to pay any money at any point in the hiring process with the exception of reimbursable travel expenses. In addition, any payments made by Kerry will be from official firm accounts bearing the Kerry name.
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