Executive Assistant

Vor 5 Tagen

Brisbane City, Österreich The State of Queensland Vollzeit

Children, Youth Justice and Multicultural Affairs (Organisation site )
Executive Services - Youth Justice; Office of the Deputy Director-General; Service Delivery - Youth Justice; Brisbane City

The purpose of this position is to provide assistance to the Office of the Deputy Director-General on a range of administrative and secretariat matters.

The role of the Executive Assistant is to provide high quality, efficient and effective support to the Deputy Director-General, Youth Justice, including diary management, secretarial and administrative support as needed.

The role will also provide support to the Office of the Office of the Deputy Director-General and other business units within the division to deliver effective client services in the executive management and support areas.

The successful applicant will have experience in provision of high-level specialist support, coordination, preparation and support to executives. Your previous experience in co-ordinating and leading key functions of a busy executive office will be highly valued.

• Provide confidential diary and executive support as needed to the Deputy Director-General.
• Manage all Deputy Director-General's travel arrangements including coordination of external stakeholders travelling with the DDG
• Provide timely support, advice and information to senior staff within the Office of the Deputy Director-General
• Liaise, consult and maintain effective relationships with senior officers, such as staff of the Ministers' office, the Office of the Director-General, Associate Directors-General, Deputy Directors-General, team members, internal and external clients and other stakeholders.
• When needed, provide support to the Office in relation to correspondence, submissions, proposals and initiatives requiring coordinated responses.
• Coordinate and contribute to key activities including business planning, projects and internal/external reporting requirements to ensure that they are timely and of a high standard.
• Deliver culturally responsive services and support the development of a culturally capable workforce.
• Assist in the maintenance and monitoring of the tracking and administrative workflow systems, including registration, allocation and reporting systems for Ministerial and Executive correspondence.
• Undertake administrative duties as required by the work unit.

Applications to remain current for 12 months.

Further information

We are committed to building inclusive cultures in the Queensland public sector that respect and promote human rights and diversity .

Please ensure you download all attachments and follow the instructions on how to apply.

Documents

Before applying for this vacancy please ensure you read the documents below.

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We are committed to building inclusive cultures in the Queensland public sector that respect and promote human rights and diversity , including making any reasonable adjustments to support you through the recruitment process.

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