Executive Assistant

vor 4 Wochen

Council of the City of Sydney, Österreich MBS Recruitment Vollzeit

PA, EA & Secretarial (Administration & Office Support)

Our client offers competitive compensation and a dynamic work culture. Joining this leading global law firm provides exceptional opportunities for growth. Committed to work-life balance, their bAgile program offers flexible work arrangements. You will also enjoy wellness initiatives, recognition programs, and other benefits to support your well-being and success.

About the Role

Our client is seeking an experienced Executive Assistant to support their National Managing Partner in Australia, as well as their broader Management team. This role ensures timely, efficient, and high-quality administrative and secretarial services.

Duties

  • Manage the National Managing Partner's email, calendar, and schedule.
  • Handle filing, correspondence, and administrative tasks.
  • Organize travel, meetings, and events.
  • Manage budgets, expenses, and billing.
  • Support the Management Committee with documentation and minute-taking.
  • Coordinate Partner and all-staff meetings.
  • Use video conferencing tools for virtual meetings.
  • Assist with document creation and project management.
  • Support business development and Firm events.
  • Collaborate with the management team and represent them within the Firm.
About You

The ideal candidate should possess:

  • Minimum 5 years experience as a Legal Secretary or worked with a Professional Services environment
  • Proven experience managing email, calendar, and schedules for senior executives
  • Proficiency in handling filing, correspondence, and general administrative tasks
  • Expertise in organizing travel, meetings, and events
  • Strong skills in managing budgets, expenses, and billing
  • Experience supporting committees with documentation and minute-taking
  • Ability to coordinate Partner and all-staff meetings
  • Proficiency in using video conferencing tools (e.g., Zoom, Teams)
  • Experience in document creation and project management
  • Ability to support business development activities and Firm events
  • Excellent collaboration skills to work effectively with the management team and represent them within the Firm.
  • Flexibility: Benefit from hybrid working arrangements and up to four weeks of remote work per year. Additionally, enjoy 26 weeks of parental leave and comprehensive support services.
  • Career Development: Take advantage of a global network, extensive learning opportunities, and support for further education.
  • Financial Benefits: Receive competitive compensation, insurance coverage, corporate membership rates, and staff discounts.
  • Wellbeing & Inclusion: Participate in health programs, access employee assistance services, and enjoy social events that foster a supportive and inclusive culture.
 The MBS team are specialists in recruiting legal and legal support personnel including paralegals, Marketing and BD professionals, administrators, legal temps, accountants, receptionists, facilities managers, HR, IT analysts, database specialists. While we specialise in the legal sphere, we’ve recently extended our expertise to include the recruitment of support personnel across all industries. About the recruiter

Your application will include the following questions:

Which of the following statements best describes your right to work in Australia?

What's your expected annual base salary?

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