HR Administrator

Job Category: Human Resouces & Recruitment

ORIMA Research is a private Australian-owned professional services firm that provides market and social research, data analytics, organisational performance improvement and related advisory services. We are a genuine public sector research specialist, whereby over 90% of our clients are in the government sector. Established in 1996, we now have around 65 professional staff working across four offices in Melbourne, Canberra, Sydney and Brisbane. 

ORIMA is a values-based organisation and we pride ourselves on our service ethos, high performance culture, innovation, integrity and focus on helping our staff to thrive. We are:

• People who believe in the value of evidence-based approaches to inform government decision making;
• Lateral thinkers and problem solvers – we find the best solutions for our clients; and
• From a diverse range of qualifications and professional backgrounds.

KEY DUTIES / RESPONSIBILITIES

1. RECRUITMENT, ONBOARDING AND PROBATION

• Advise staff on ORIMA recruitment and onboarding/probation process, and ensure recruitment and onboarding/probation processes are followed within ELMO (ORIMA’s HRIS)
• Develop position descriptions / job ads with Team Managers
• Promote and advertise vacancies (including working with established recruiters/ recruitment agencies)
• Conduct all aspects of recruitment process ensuring an excellent experience for candidates (e.g. develop interview questions and assign skills testing tasks, work with team leaders to screen applicants, schedule interviews, follow up with/ support candidates including if unsuccessful)
• As appropriate (depending on role and level), participate in interviews
• Support People Performance Manager as required after selection decision including letter of offer/ issuing of contract, commencing onboarding process in ELMO, and issuing letter of permanency when advised by People Performance Manager
• Implement process improvements as discussed with COO, including updates in ELMO

2. PERFORMANCE REVIEWS

• Advise staff on ORIMA performance review intent and process as required
• Ensure performance review processes are appropriately issued/ set up in ELMO, and follow up staff or managers overdue (all aspects of performance cycle)
• Support People Performance Manager with exit interview process and documentation, if/as requested
• Collate performance information/ material for Directors

3. PROCESS / SYSTEMS REFINEMENT AND DEVELOPMENT, IN CONSULTATION WITH COO

• Improve ELMO recruitment processes and candidate experience, including marketing activities
• Review all position descriptions and standardise them
• Improve performance review and other HR processes
• Action other process/ systems refinement as identified

4. OTHER

• Support change management with process revisions as requested, including supporting staff communication
• Support WHS activities and obligations as required (including Worker’s Compensation)
• Support People Performance Manager with all administration related to ORIMA’s intern program and Graduate Program as requested
• Understand and support ORIMA’s HR compliance-related and obligations, including advising COO as requested
• Work with ORIMA payroll as required
• Participate in ORIMA’s Compliance Committee meetings and ISO audits as requested
• Support Directors in various HR-related activities as requested
• Ensure staff personnel files and HR metrics are up to date

Technical Skills

• Experience working in professional services/ consulting sector or similar setting highly desirable.
• Experience working in recruitment and ‘hands on’ with candidates.
• Highly developed verbal and written communication skills.
• Ability to partner and consult with senior management to align processes to business needs.
• Highly regarded: experience with ELMO or similar customisable HRIS
• Understanding of HR, employment law, WHS and other relevant topics is beneficial.

Personal Attributes

• Highly organized, meticulous attention to detail and documentation/ record keeping while being able to work quickly and efficiently.
• Commitment to performance and quality: you honour our organisational vision, mission and values, and constantly strive for excellence in service delivery and advancing our organisation’s performance.
• Ethics: you demonstrate a core commitment to act with fairness, integrity and transparency in serving the best interests of all stakeholders. You show discretion on sensitive matters and maintain confidentiality.
• Professionalism: You are a dedicated professional who respects and collaborates with others and is fully accountable for your actions.
• Flexibility and adaptability: As business needs and priorities change.

Please include a cover letter with your application.