Administration Coordinator

Seeking a strong, organised administrator who is solutions focused and who can hit the ground running for a vibrant CBD corporate role.

About The Company

We are excited to work with this leading firm in the energy industry, based in Queensland and specialising in the exploration and production of oil and gas assets across Queensland, South Australia, the Northern Territory, and Victoria. Known for their commitment to excellence and innovation, they are focused on expediting the extraction of low-carbon natural gas and other hydrocarbon derivatives to support Australia's sustainable energy transition.

About The Role

As an Administration Coordinator, you will be pivotal in maintaining the efficiency of office operations, directly supporting the Executive Assistant who oversees the needs of the CEO, COO, and Leadership Teams.

Your Responsibilities Will Include

• Efficiently handle multiple calendars, schedule meetings, and manage appointments to ensure seamless time management for executives and team members.
• Attend meetings to capture comprehensive and precise notes, ensuring all key points and actions are documented and distributed promptly.
• Organize and coordinate all aspects of meetings, including venue booking, preparing agendas, arranging necessary equipment, and ensuring all logistical details are handled.
• Manage travel logistics for staff, including booking flights, accommodations, and transportation, while ensuring adherence to company travel policies and budget.
• Systematically file and manage both digital and physical documents to ensure easy retrieval and efficient record-keeping.
• Coordinate catering for meetings and events, including menu selection, dietary requirements, and timely delivery, to ensure a smooth and professional experience.
• Perform a variety of administrative tasks, such as answering phones, managing correspondence, ordering office supplies, and assisting with special projects to support the overall functionality of the office.
  
  

About You

Skills

We are looking for a self-starter with a proactive attitude and strong organisational skills. You should be able to think quickly and provide effective solutions. Our ideal candidate will have:

• Proficiency in managing executive schedules, coordinating appointments, and ensuring seamless daily operations with meticulous organization and efficiency.
• Demonstrated ability to plan and coordinate meetings, from scheduling to logistics, and manage complex travel arrangements, including booking flights, accommodations, and itineraries.
• Keen eye for detail, capable of capturing precise and comprehensive meeting minutes, ensuring all important points and actions are documented clearly and accurately.
• Self-motivated with the capability to work autonomously, while also being a collaborative team player who contributes effectively to group projects and team objectives.
• A proactive attitude towards problem-solving, maintaining a positive outlook, and consistently seeking innovative and practical solutions to challenges.
  
  

Why MOVE?

Join a forward-thinking company at the forefront of the energy transition. Benefit from immediate start opportunities, be part of a collaborative and supportive team that values innovation, integrity, and community impact.

If you are an experienced administrator looking for a dynamic and rewarding temporary role, apply now #J-18808-Ljbffr

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