Facilities Coordintor

Facilities Coordinator - Linz - to €45k plus benefits

An exciting opportunity has arisen for a Facilities Coordinator to join a global facilities management business. The Facilities Coordinator will assist the Facilities Manager with operational activities in accounting and finance, maintenance and operations, vendor oversight, purchasing of material, equipment & supplies, occupancy services and helpdesk. The Facilities Coordinator is also required to provide administrative support to the team.

What this job involves
- Provide superior customer service to meet on-site client’s expectations
- Assist in the management of all contractors on site to ensure they perform to the required standards (including inspection of vendors’ works)
- Assist in the procurement of vendors and services as required
- Assist in financial processes to ensure that all financial management requirements are completed in a timely and accurate manner
- Ensure prompt and accurate management of purchase orders
- Conduct regular audits to ensure safety procedures on site are in place and working
- Assist in the implementation of Industry Best Practice operations
- Conduct site inspections and assessments to ensure all building procedures and performance measures are maintained at all times
- Seek ways to constantly reduce costs and improve operational standards
- Maintain premises in neat and good working condition at all times
- Assist in the implementation and management of property risk management program
- Achieve Key Performance Indicators and Service Level Agreement targets

What we are looking for:

- Prior experience in facilities, property management, hospitality or related field (preferred)
- Knowledge of local occupational health and safety requirements, critical facilities and vendor management for specialized services is advantageous
- Understanding of basic technical aspects of property (Computer Room Air-conditioning, Chiller system, Fire Protection system, Mechanical & Electrical system, BMS system) is advantageous
- Problem-solving skills - capacity to deal with ambiguity and solve complex problems effectively
- The ability to effectively deal with stressful situations
- The ability to work independently

You also need to be:

- Self-motivated; confident & energetic
- Flexible - able to adapt to rapidly changing situations
- Goal-oriented - able to focus on meeting all performance targets
- A strong communicator - good presentation skills and possess strong verbal & written communication skills (English & local language) and fully customer focussed

**Salary**: Up to 45,000.00€ per year