Subcontracts Administrator

**Requisition ID: 268187**
- ** Relocation Authorized: National/International - Camp**:

- ** Telework Type: Full-Time Office/Project**:

- ** Work Location: Karratha WA**

**Project Overview**:
Pluto Train 2 is the expansion of a second LNG train at the existing Pluto LNG onshore facility near Karratha in Western Australia run by Woodside Energy.

Pluto Train 2 will process Scarborough gas and have an LNG capacity of ~5 million tonnes per annum. As part of the construction of Pluto Train 2, additional domestic gas infrastructure will be installed to increase capacity to ~225 Terajoules per day.

Woodside Energy has selected Bechtel to deliver the Engineering, Procurement, Construction and Commissioning scope of work for Pluto Train 2.

Woodside Energy is Australia's leading natural gas producer, and Bechtel is excited to be working with this key customer to help meet the increasing global demand for LNG as a transitional energy source.

**Position Overview**:
Performs all phases of tasks involved in the sourcing, formation, tendering, negotiation and award and administration of EPC subcontracts. Communicates with bidders and personnel within Bechtel to establish clear definition of requirements and to assure proper performance to the stated project requirements. Maintains a continuing review of the progress of each subcontract and provides management with information regarding any scope budget, financial, legal or technical difficulties. Prepares change order and amendments, negotiates with subcontractors and customers to obtain settlement. Represents the company at all times with high moral standards and ethics.

**What you bring**:

- Be able to administer multiple contracts and/or services agreements simultaneously as assigned.
- Comply with Australian Contract and Fair-Trading laws, local and indigenous content requirements when forming and administering agreements.
- If required perform formation duties including but not limited to; source and prequalification of potential bidders, prepare and issue request for proposal packages, coordinate and resolve technical and commercial clarifications, receive bids, organize the evaluation process, prepare commercial bid summaries and recommendation documents, secure approvals in accordance with established procedures and prepare contract documents for execution.
- Implement the Division Responsibilities Matrix which records the Project’s agreed assignment of various subcontract management tasks and the Standard Work Process Procedures applicable to Subcontract Administration.
- Administer assigned subcontracts maintaining a continual review of progress and providing management with information regarding projected financial or technical difficulties. Conduct online and in person progress meetings and document meeting minutes on a weekly basis or as required.
- Prepare and maintain control and status reporting documents.
- Prepare and organize assigned contracts sponsored meetings, such as bid clarification and pre-award meetings, for the purpose of ensuring complete understanding and agreement between stakeholder parties on all contractual matters.
- Assist project Contracts team in solving and attending to administrative problems on planning, staffing, work-hour calculations, budgeting, procedures preparation, commitments involving monetary expenditure or risk, engineered technical specifications, or supplementary commercial conditions.
- Coordinates with Construction, Engineering and Support Services staff on operational activities affecting contractual rights and obligations, subcontract performance, subcontract administration and other major matters.
- Represents Bechtel in contractual discussions of moderate complexity.
- Administers information programs to ensure mutual understanding of subcontract terms and conditions.
- Monitors cost v’s scope progress and prepares periodic status reports for management.
- Perform other requirements as assigned Supply Chain related.

**About you**:

- A Bachelor degree in Law, Business or Management is preferred but not a reason for disqualification.
- Knowledge of service acquisition & procurement regulations, policies, and practices.
- Demonstrated training or experience in pricing, contract law, negotiations, and accounting.
- Working knowledge of engineering/construction industry contracting practices
- Experience in developing contract types (including LSTK, T&M and UR), fee arrangements and contract terms.
- Experience in developing and recommending potential solutions to contractual problems to management.
- Broad knowledge and experience in subcontract administration required.
- Strong organizational and communication (oral and written) skills, professional and proactive approach to mitigation of contract administration challenges and inherent business risks.
- Knowledge of developing and implementing strategies for negotiations utilizing accounting or cost engineering methods gained through education or exp