Admininistrative Assistent

When you’re part of Thermo Fisher Scientific, you’ll do meaningful work, and be part of a team that values performance, quality and innovation. As part of a successful, growing global organization you will be encouraged to perform at your best. We give our people the resources and chances to define significant contributions to the world.

**Administrative Services Coordinator**

located: Austria Vienna

**Your responsibilities**:

- Answer general queries by phone, distribute all incoming calls for the Commercial Site of Thermo Fisher Scientific Austria Vienna BIG BIZ
- Support the full process of incoming and outgoing post (opening, sorting, distributing and sending post in Austria and internationally) as well as coordinate the parcel delivery (incoming and outgoing shipment)
- Prepare and coordinate site visits ensuring that all rules and procedures onsite are met, hosting the internal and external visitors under consideration of different rules to apply
- Full office management regarding daily operations, including ordering office, disinfection, and cleaning supplies, beverages, coordinate with cleaning staff and other vendors and service providers
- Phrases and sends out internal communications about office guidelines and news upon agreement with the Site Leader
- Full administration and management of the company car fleet for five legal entities, and administration of insurance contracts as per guidelines from corporate
- Support the Site Leader in all administrative belongings and tasks
- Support the QA Manager in all tasks regarding preparing audits and relevant documentations or site relevant topics
- Handle, support and coordinate organization of site relevant business and team-building events (divisional and cross-divisional), including Town Halls, Summer and New Year Events, etc.
- Coordinate agenda of all critical Health and Safety activities and measures required onsite, that includes as well: fire protection, first aid, scheduling medical campaigns for employees (i.e. vaccination), acting as Safety Officer, etc.
- Lead special projects and initiatives as required - e.g Women's Chapter Vienna Big Biz

**Your qualification**:

- Commercial Degree (apprenticeship or an equivalent degree)
- Several years of experience in administration in a multi-national company
- Excellent knowledge of MS Office (Word, PowerPoint, Excel)
- Proficiency in German and very good knowledge in English, both verbal and written

**We offer**:

A job with an innovative, promising employer Attractive social benefits Convenient transport links / free parking Excellent entry opportunities in the medical technology sector Development and career prospects in a globally growing company A culture that accepts integrity, intensity, involvement and innovation Working in a dynamic team with a congenial working atmosphere

- You can expect a varied job in a dynamic and international environment. A corporate culture in which integrity, intensity, involvement and innovation are adopted. A well-founded induction and task-specific training are a matter of course for us. You resolve your own future in our company - make your contribution to our mutual success
-Each of our 100,000 outstanding personalities at Thermo Fisher Scientific tells a unique story. Join us and make your contribution to our unique mission.

Thermo Fisher is committed to providing performance-based pay under collective bargaining agreements. The focus here is on the experience, competence, performance and commitment of our employees. The annual gross salary is at the least EUR 47,000 on a full-time basis (38.5 hours per week). Depending on qualifications and experience, overpayment is possible.
Explore Location