Subcontracts Administrator

**Requisition ID**:268581**
- ** Relocation Authorized**:National - Camp**:

- ** Grade**:24**:

- ** Position to be Panel Interviewed? **No**:

- ** Telework Type: Full-Time Office/Project**:

- ** Work Location: Karratha WA**:

- ** Employee Referral Amount**:
**Project Overview**:
Pluto Train 2 is the expansion of a second LNG train at the existing Pluto LNG onshore facility near Karratha in Western Australia run by Woodside Energy.

Pluto Train 2 will process Scarborough gas and have an LNG capacity of ~5 million tonnes per annum. As part of the construction of Pluto Train 2, additional domestic gas infrastructure will be installed to increase capacity to ~225 Terajoules per day.

Woodside Energy has selected Bechtel to deliver the Engineering, Procurement, Construction and Commissioning scope of work for Pluto Train 2.

Woodside Energy is Australia's leading natural gas producer, and Bechtel is excited to be working with this key customer to help meet the increasing global demand for LNG as a transitional energy source.

**What We Offer**:
There are many reasons why choosing to join Bechtel is one of the best career decisions you will ever make. In addition to working with talented, dedicated people and having the opportunity to play an integral role in stimulating and challenging local and international projects, Bechtel is committed to offering employees the benefits and resources to live healthy lives.
With a market aligned salary package and annual discretionary performance bonus scheme in place, employee wellbeing is also at the centre of our business - promoted through our strong health and safety focus and private health cover including access to a leading employee assistance program.

We are serious about setting you up for success from the very beginning. Experience an established online onboarding process, gain access to development opportunities via the Bechtel University and participate in our Talent Management and Reward and Recognition programs.

We are seeking an experienced Sub-contracts Administrator

**What you bring**:

- Be able to administer multiple contracts and/or services agreements simultaneously as assigned.
- Comply with Australian Contract and Fair-Trading laws, local and indigenous content requirements when forming and administering agreements.
- If required perform formation duties including but not limited to; source and prequalification of potential bidders, prepare and issue request for proposal packages, coordinate and resolve technical and commercial clarifications, receive bids, organize the evaluation process, prepare commercial bid summaries and recommendation documents, secure approvals in accordance with established procedures and prepare contract documents for execution.
- Implement the Division Responsibilities Matrix which records the Project’s agreed assignment of various subcontract management tasks and the Standard Work Process Procedures applicable to Subcontract Administration.
- Administer assigned subcontracts maintaining a continual review of progress and providing management with information regarding projected financial or technical difficulties.
- Prepare and maintain control and status reporting documents.
- Prepare and organize assigned contracts sponsored meetings, such as bid clarification and pre-award meetings, for the purpose of ensuring complete understanding and agreement between stakeholder parties on all contractual matters.
- Assist project Contracts team in solving and attending to administrative problems on planning, staffing, work-hour calculations, budgeting, procedures preparation, commitments involving monetary expenditure or risk, engineered technical specifications, or supplementary commercial conditions.
- Coordinates with Construction, Engineering and Support Services staff on operational activities affecting contractual rights and obligations, subcontract performance, subcontract administration and other major matters.
- Conduct progress meetings as required with subcontractors.
- Review and provide feedback on daily, weekly, and/or monthly reports.
- Review invoices for compliance with the subcontract and provide feedback to subcontractor when required.
- Represents Bechtel in contractual discussions of moderate complexity.
- Administers information programs to ensure mutual understanding of subcontract terms and conditions.
- Monitors cost v’s scope progress and prepares periodic status reports for management.

**About you**:

- A Bachelor degree in Law, Business or Management or a minimum of 3 years’ experience in administration of agreements or administration of subcontracts.
- Knowledge of service acquisition & procurement regulations, policies and practices.
- Demonstrated training or experience in pricing, contract law, negotiations and accounting.
- Working knowledge of engineering/construction industry contracting practices
- Experience in developing and recommending potential solutions to contractual problems