Project Administrator

vor 2 Wochen

Wien, Österreich Universität Wien Vollzeit

At the University of Vienna, more than 10,000 personalities work together towards answering the big questions of the future. Around 2,900 are responsible for a variety of administrative tasks and thus support excellent research and teaching. Are you looking for a meaningful professional position and work that positively impacts society, too? Do you like to organize and coordinate things? We are looking for a/an

**Project Administrator**:
46 Faculty of Philosophy and Education

Job vacancy starting: 04/01/2024 | Working hours: 20.00 | Classification CBA: -54 VwGr. IVa

Limited contract until: 10/01/2028

Job ID**:2169**

**Your personal sphere of influence**:
The project coordinator will be responsible for managing the practical aspects of the Training Unit and provide administrative and organisational assistance to the director of the Training Unit. The responsibilities involve financial planning, event management and project administration.
The project coordinator will work under the supervision of the director of the Training Unit.

**Your future tasks**:

- Planning the regular meetings of the Steering Committee of the Training Unit
- Keeping accurate records of the Training Unit's activities, including but not limited to, financial records
- Bookkeeping responsibilities (administering the project's budget and financial planning)
- Supporting the director of the Training Unit in preparing the interim and final reports for the FWF
- Helping to organise and implement a mentoring scheme for postdoctoral researchers
- Working closely with the director of the Training Unit to keep them well informed of upcoming commitments and responsibilities, following up appropriately
- Liaising with the director of the Knowledge and Transfer Unit based at CEU to coordinate activities between the partner institutions
- Managing the Training Unit's website, contributing to the Cluster’s website
- Taking minutes of meetings where necessary
- Arranging the practicalities of academic meetings, workshops, and summer schools, including organising meeting rooms, booking hotels, reimbursing expenses etc.

**This is part of your personality**:
Required:

- Proven administrative experience
- Excellent written and verbal communication skills in English and German
- Proficiency in Microsoft Office (Outlook, Word Excel and Power Point) and Adobe Acrobat and in common website content management systems (e.g. WordPress)
- Ability to use SAP Systems, or willingness to learn
- Friendly, communicative, diplomatic, welcoming, organized, hands-on
- Ability to work as part of a team

Desirable:

- Experience with SAP

**What we offer**:
**Work-life balance**: You have flexible working hours

**Inspiring working atmosphere**: You are part of a dedicated team with a diverse university background in a relaxed working environment.
**Good public transport connections**: Your new workplace is easily accessible by public transport.
**Internal further training**: We offer you the opportunity to deepen your skills on an ongoing basis.
**Fair salary**: The basic salary of EUR 3.266,20 (for full-time position) increases if we can credit professional experience.
**Equal opportunities for everyone**: We look forward to every additional personality in the team

**It’s that easy to apply**:
Applications should include the following:

- A cover letter
- A full resumé
- Academic certificates

**If you have any content questions, please contact**:
Paulina Sliwa

We look forward to new personalities in our team

**University of Vienna. Space for personalities. Since 1365.**:
Data protection

**Application deadline**: 10/02/2023

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