Administrative Professional

**Summary**:
Location: Tyrol, Austria Role Purpose: The Administrative Professional is responsible for the provision of high quality and consistent administrative service in both a global and local context that is aligned with site requirements.

**About the Role**:

- Key Responsibilities:
- General Administrative Support: Responsible for general administrative support tasks and maintaining and improving administrative processes.
- Other tasks include: creating department and signature lists, organization of events e.g. Town Halls, internal Meetings, on/off sites, the preparation of investments (process and guidance for line function), equipment/office goods management, managing shipments, the organization of business travel and management of Senior Management schedules etc.
- Informs, advises and supports the team and employees both internally and externally on department-specific processes, policies and services.
- Work processes in your own area of responsibility: Supports the optimization of current processes and/or the introduction of new or changed processes.
- Supervision tasks: Ensure the smooth onboarding of new employees
- Reporting of technical complaints / adverse events / special case scenarios in relation to Novartis products within 24 hours of receipt
- Planning of office requirements and managing Contracts with all contractual partners
- Essential Requirements:
- It is essential that the successful incumbent speaks both German and English.
- We require someone who is Digitally & Technologically savvy, specifically skilled with digital tools and experience of ERP systems.
- You will be skilled in operational performance and change management along with Franchise Strategy Prioritization and a good knowledge of organizational structures and working practices.
- Experience of Cross-border cooperation along with Cross-cultural experience is also required.

Why Novartis?-
- In addition to a market-competitive base salary, we offer an attractive incentive program, a modern company pension scheme, childcare facilities, learning and development opportunities as well as worldwide career possibilities within the Novartis group. In accordance with Austrian law, we are obliged to disclose the minimum salary as stated in the collective bargaining agreement. For this position the minimum salary is €43,548.40/year (on a full time basis). We also offer a potential market oriented excess payment in line with your experience and qualifications.
- We are open for part-time and job-sharing models and support flexible and remote working where possible.
- Commitment to Diversity & Inclusion:

- Novartis is committed to building an outstanding, inclusive working environment and diverse teams, representative of the patients and communities we serve.
- Adjustments for Applicants with Disabilities:
- Join our Novartis Network:
Division

Development

Business Unit

Pharmaceuticals

Location

Austria

Site

Schaftenau

Company / Legal Entity

AT33 (FCRS = AT033) Novartis Pharmaceutical Manufacturing GmbH

Functional Area

Facilities & Administration

Job Type

Full time

Employment Type

Regular

Shift Work

No

**Adjustments for Applicants with Disabilities**:
Novartis is committed to building an outstanding, inclusive work environment and diverse teams' representative of the patients and communities we serve.