Mail And Records Officer
vor 1 Monat
Merit list / pools and how they will be used Applicants suitable for the role but not offered the position for the current vacancy may be placed in a merit list or pool.
If the applicant agrees, the results may be shared with other Australian Public Service (APS) agencies for filling similar roles.
Applicants may be offered a future role without the need to reapply.
A merit list or pool may be used for up to 18 months.
This merit list / pool may be used to fill other vacancies in Parkes.
This position is part of the Information and Data Management Unit (IMU) within the ISD.
The IMU manages the Gallery's information management, data and records services, mail services, and emerging information management requirements to meet our strategic and corporate business needs.
The position reports to the Information and Data Manager and is responsible for supporting day-to-day operations and ensuring they are well organized and support high-quality outcomes and modern services for the National Gallery.
The National Gallery has commenced a transformation agenda in how it manages its information and data.
The Gallery's Information Management Strategy and implementation roadmap are being reviewed to support our cornerstone reform project introducing a new integrated information system which manages records in place (MS Teams and Content Manager).
The project involves a large change management program, systems configuration, and review of procedures and instructional material.
The occupant of this role will support ISD to manage this body of work and ensure successful adoption by all Gallery staff.
The key duties of the position include: Manage the mail function including screening, collection, self-service support, and couriers.Manage the administration functions of the Gallery's physical paper files including undertaking sentencing and audit activities to monitor the lifecycle of the Gallery's information.Manage the IM Outlook mail inbox and complete incoming requests in line with service catalogue, including delivering key IM functions to support the Gallery.Develop and update all IM education materials and guidance to support the Gallery to adhere to their IM roles and responsibilities.Provide high level of secretarial support to the Information and Technology Governance Advisory Group (ITGAG), including working closely with the Enterprise Project Management Officer (EPMO) to support staff understanding of the Gallery's Project Management Framework.Support the Information and Data Manager to drive a new information system to enable electronic documents and records including managing the transition for all Gallery staff from physical to digital records in line with the Whole-of-Government (WoG) and National Archives of Australia (NAA) legislative requirements.Support the Information and Data Manager to undertake legislative requirements such as Senate Procedural Order of Continuing Effect NO.
12- Harradine Report and National Archives of Australia (NAA) reporting.Support the Information and Data Manager and actively contribute to the management of IM budget.Cultivate working relationships with vendors and service contracts for IM functions completed by third parties.Citizenship: To be eligible for employment with the Gallery, you must be an Australian citizen.
Police Check: To be eligible for this role you must complete a police check.
Security Assessment: The successful applicant will be required to obtain and maintain a Baseline / Negative Vetting Level 1 security clearance.
Ongoing employment in this role requires the successful candidates to maintain a high-level security clearance.
Loss of a security clearance at any time will lead to termination of employment.
HOW TO APPLY To apply for this role please go to the National Gallery's Careers portal.
You should provide a tailored CV (maximum of three pages) along with a statement of no more than two pages that outlines your skills, capabilities, and experience, against the information above.
In your statement response you should keep in mind the capabilities and behaviours required to be successful for this role, as identified in the information above.
Try not to duplicate information that can be found in your CV but do highlight any specific examples or achievements that demonstrate your ability to perform the role.
An order of merit may be established from this selection process and may be used to fill future identical vacancies over the next 12 months.
Selection may be based on application and referee reports only.
If you do not wish to be added to an order of merit, please notify us in your application.
Getting to know the National Gallery of Australia The National Gallery is one of Australia's leading visual arts institutions.
The National Gallery is based in Canberra and is a vital part of the Australian cultural landscape.
Our Purpose is to collect, preserve, promote and share the national collection of art.
The Vision of the National Gallery is to be the international reference point for art in Australia, inspiring all people to explore, experience and learn.
Our Values include Boldness, Integrity, Respect, and Excellence.
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