Manager, Administration Services
vor 1 Monat
Job Description: Manager, Administrative Services Dimensional Fund Advisors is looking to hire an experienced Manager, Administrative Services to support senior leaders in multiple departments.
This is an opportunity to work in a dynamic culture of collaboration and innovation as part of a global business.
This position will be responsible for managing a team of Assistants who are based in Sydney and Melbourne and will provide administration support to multiple departments such as Portfolio Management, Trading and the Global Client Group.
The role is based in the Sydney office.
Responsibilities: Lead, mentor, and manage a team of Assistants, providing guidance, support, and fostering a collaborative environmentWork with the team to streamline and optimize processes that enhance productivity and efficiency across channels and departmentsAssign tasks and responsibilities to the administration team, ensuring accuracy and timelinessIdentify training needs within the team and provide relevant coaching and development opportunitiesConduct regular performance evaluations, provide constructive feedback, and recognize top performersAddress and resolve any issues or challenges that arise within the team, ensuring a proactive and solutions-oriented approachSupport and strategically partner with departmental and channel headsPrepare Excel and PowerPoint presentations for senior leadership, often on sensitive or confidential mattersCollaborate with key stakeholders across the firm to facilitate department, channel and administration team goalsCreate and process expense reportsAssist with domestic and international travel arrangementsAssist with planning internal and external meetings and eventsCreate and/or maintain internal channel intranet pages (Confluence, SharePoint)Provide reports and maintain data integrity of the Customer Relationship Management SystemManage marketing materials including upkeep of in-house stock, assist with client requests and coordinate large-scale mail-outsOther ad hoc duties may include but are not limited to; word processing, record keeping, reports, filing and printing.Skills and Qualifications: At least 7 years of experience in administration or team assistant roles, ideally working in a global funds management or financial services businessAt least 2 years of experience managing teams in administration or support rolesStrong stakeholder management skills with a track record of supporting multiple departments and senior leaders in a matrix environmentExperience in calendar management, event planning, domestic and international travel bookings and scheduling meetings & conferences across multiple timezonesStrong communication skills, both verbal and writtenStrong leadership, team management and delegation skills, with a track record of developing and motivating teamsExperience with Customer Relationship Management systems, online expense reporting tools and inhouse electronic filing systems.
Experience working with SAP Concur Expense management, ZOOM, Microsoft Dynamics CRM, Confluence preferred.A self-starter who can juggle multiple tasks and competing prioritiesStrong organizational skills and an unwavering attention to detailA problem-solving mindset with a proactive approach to challengesAn understanding of, or genuine interest in, the funds management industryProficient in Microsoft Office (Outlook, Word, Excel, PowerPoint)Bachelor's degree and/or post graduate qualifications preferredDimensional offers a variety of programs to help take care of you, your family, and your career, including comprehensive benefits, educational initiatives, and special celebrations of our history, culture, and growth.
It is the policy of the Company to provide equal opportunity for all employees and applicants.
The Company recruits, hires, trains, promotes, compensates, and administers all personnel actions without regard to actual or perceived race, color, religion, religious practice, creed, sex, sex stereotyping, pregnancy (which includes pregnancy, childbirth, and medical conditions related to pregnancy, childbirth, or breastfeeding), caregiver status, gender, gender identity, gender expression, transgender identity, national origin, age, mental or physical disability, ancestry, medical condition, marital status, familial status, domestic partnership status, military or veteran status or service, unemployment status, citizenship status or alienage, sexual orientation, status as a victim of domestic violence, status as a victim of stalking, status as a victim of sex offenses, genetic information, political activities or recreational activities, arrest or conviction record, salary history, natural hairstyle or any other status protected by applicable law except as otherwise required or permitted by law or regulation applicable to the Company or its affiliates.
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