Shutdown Buyer/ Expeditor

Our client, a Global Oil and Gas Operator in Perth CBD, is currently seeking a Materials Buyer & Expeditor for a contractual position.
Position Primary Objective: Provide procurement support to Operations in relation to purchasing of parts and equipment through SAP in a timely manner as assigned with supervision and support from line manager(s).Responsible for managing and overseeing all aspects relevant to the preparation, issue, maintenance, expediting and closeout of RFQ's and Purchase Orders.Interaction with suppliers and internal Subject Matter Experts (Material Management, Maintenance Operations, etc.)
to coordinate resolution of material related queries and clarifications arisen during procurement processes.Contribute to continuous improvements within Procure-to-Pay function with support from line manager(s).Provide expediting support to Operations in relation to procurement of inventory and other materials through SAP in a proactive and timely manner with supervision and support from line manager.Contribute to continuous improvement in supplier's SIFOT (Supply in Full On Time) performance and Supply Chain's TRLT (Total Replenish Lead Time) by leading all aspects relevant to the procurement and expediting of Purchase Orders.Responsible for weighing up and maximizing the cost efficiency of BPO (Business Process Outsourcing) by providing procurement and expediting advice to the outsourced Buyer Support Team as Contracts and Procurement primary point of contact.Interaction with Operations, Logistics, and freight forwarder to ensure the appropriate transportation and receiving outcomes.Primary Responsibilities OHS Conduct all activities in a safe and efficient manner in accordance with the Company's policies and procedures.
Ensure the welfare of personnel.
Always protect assets and the environment.Ensure the Company's commitment to and compliance with safety quality and health regimes is reflected in all Contracts.Primary Deliverables: Source local and international suppliers for materials and inventory items.Ensure Australian Industry Participation objectives are being considered and implemented in all procurement activities.Prepare Request For Quotations (RFQ's) and evaluate responses.Negotiate with suppliers on all matters relating to terms and conditions, improved pricing of quotes received and delivery options that may be more economic and timelier.Coordinate on contractual, commercial, taxation, insurance, HSES and legal issues with relevant internal stakeholders.Resolve technical queries with Operations Maintenance group.Raise Purchase Orders (POs) and resolve queries as required.Expedite the delivery of purchased items and ensure their compliance with the required specifications and delivery date.Ensure commercial and contractual correspondence with suppliers is efficiently handled.Facilitate resolution of invoice queries with Account Payable and suppliers.Ensure that full audit trail is maintained for all procurement transactions.Provide procurement advice to the colleagues within the team as well as the relevant non-Contracts & Procurement personnel.Resolve all issues independently and proactively with minimal support.Identify issues and provide solutions in line with the Contracts & Procurement procedures.Maintain positive supplier relationships.Ensure confidentiality of contract documents is maintained.Perform any related duties and responsibilities as and when required by Business Support manager, Contracts Lead, Contracts Engineers and/or Procurement Specialists.Optimisation of the Procure to Pay processes by assessing the current processes and recommending improvement opportunities in a constructive way.Be vigilant for cost saving opportunities and pursue them where practical.Keep line managers informed of any potential significant issues relating to purchasing activities.Expediting of urgent & critical expediting requests on demand.Expediting of Long Lead Items in MSR for Offshore and Onshore.Point of Contact for offshore Buyer Support team (India) to identify resolution for outstanding procurement queries.Facilitate and implement any process changes in expediting function including expediting of order acknowledgments, overdue items, etc.
to drive & improve process efficiency and SIFOT (Supply In Full On Time).Attend regular expediting meetings with Operations for Shutdown and other Operation related procurement & expediting demands.Expedite supplier's quality documentation for non-valve scopes & liaise with Quality team.Run MSR (Material Status Report) and open PO expediting reports from SAP for expediting of Long Lead and critical items.Liaise with suppliers and Quality team to obtain factory production schedules and milestones for Long Lead Items and compile into register for access by multiple teams/departments.Liaise with Buyer - Long Lead to obtain all required factory production schedules for Long Lead valves.Regularly liaise with Operations (including Shutdown Coordinators) regarding any changes to schedules/delivery dates, incoterms, commercial implications, transport and logistics issues.
Provide detailed updates in SAP Expediting Notes for all of the aforementioned.Support Buyers on urgent needs basis and raise Purchase Orders (POs) and resolve queries as required.Team work: Develop and maintain a customer service culture within the contracts and procurement teams to deliver materials procurement support and administration throughout the Company.Develop and maintain good working relationships with senior stakeholders in the business.Develop and maintain professional networks to assist the organisation's strategic objectives.Develop and sustain a professional working relationship with major Contractors.Develop and maintain a strong working relationship with peers.Qualifications: Tertiary qualifications in business (preferable) or equivalent professional or 5 plus years of relevant experience.Skills and Experience Requirements: Minimum of 5 years Procurement experience, preferably in oil and gas industry.Thorough understanding of Sourcing and Procurement processes.
Strong capability in cost and time effective sourcing to procure goods from competitive suppliers.Robust experience in contract formulation activities, inventory and materials management, supply systems and processes.Superior SAP skills (MM module – minimum 5 years) and an awareness of functions of the AP and PM Modules.Understanding of local content requirements in the contracting process.Ability to work under pressure & Organisation skills (high).Enthusiastic & ability to multi-task.Good communication skills, both oral and written.Strong team working skills.Experience in procurement systems and processes coupled with a superior working knowledge of engineering, construction, and service delivery practices. #J-18808-Ljbffr