Office Administrator
vor 1 Woche
Location: CanberraFunction: HV APAC SalesRequisition ID: 1030178Our CompanyWe're Hitachi Vantara, a global infrastructure business. Our people are the force of meaningful progress. We enable the incredible with data - from taking theme park fans on magical rides, conserving natural resources, protecting rainforests to saving lives. We empower businesses to automate, optimize and advance innovation. Together, we create a sustainable future for all. Imagine the sheer breadth of talent it takes to inspire the future.Job DescriptionJob Title: Office AdministratorReporting To: Direct report to Office Manager, Indirect report to Sales Director / Branch ManagerJob PurposeThe primary role of the Office Administrator is to provide effective administration support to ensure the smooth day-to-day operation of the respective office. This role provides administration support for our Canberra office, and office/administration support to other functions or branches as needed. This role may take on special projects or tasks to support the Australia / New Zealand organisation. In addition, this role provides executive support in the way of calendar and travel bookings to nominated managers where a high level of discretion is required.ResponsibilitiesOffice ManagementManage the office, ensuring it is operational and supports business requirements including:Receiving & managing visitors, ensuring meetings rooms are neat and tidy and ready for use.Owning office procedures manual relevant to the office location.Ordering catering and office supplies and processing invoices.Managing and distributing of mail in/out of branch daily and coordinating couriers.Manage office documents and destruction bin.Maintaining kitchen and office area - to ensure the replenishment of kitchen supplies and maintaining a safe working area.Management of office based work health and safety, under the direction of the National Administration Manager and in line with the Company Policy.Liaising with building management and other suppliers where necessary.Organising quotes with various suppliers for repairs and maintenance.Ordering of Access passes and keys for Hitachi Vantara office as well as storing of spare keys in secure location.Managing the allocation of car parking spaces within company guidelines.Review and process invoices for payment.Reconcile Amex Card for purchases made for the facility / office.Sharing relevant communications with staff in the office.Oversee and coordinate office space/seating planning and allocation in conjunction with management.Coordination and management of office events and functions.General Office AdministrationProvide general administration support to the office on an as needs basis.Provide assistance with onboarding of new hires.Organise room booking, conference call and Teams set up for meetings.Support the coordination of internal and external meetings.Point of contact and provide general administration support for other remote offices.Perform other administrative support or ad hoc tasks as required.Marketing AdministrationOccasional marketing event assistance in Canberra.Assist with the Intermedium Contract for the Sales team.Executive SupportProvide limited executive support to nominated managers.ProfilePrevious experience in a Corporate environment or similar role.Excellent Microsoft Word, Excel, PowerPoint and Outlook skills.Experience in platform databases is an advantage.CompetenciesExcellent written and verbal communication skills.Willingness to learn and to identify and improve activities.Able to use initiative and work under minimal supervision.Able to exercise discretion and to maintain confidentiality.Able to take ownership and responsibility for the role.Able to easily adapt with changing environments.Follows through on commitments and maintains a high attention to detail.About usWe're a global team of innovators. Together, we harness engineering excellence and passion for insight to co-create meaningful solutions to complex challenges.Championing diversity, equity, and inclusionDiversity, equity, and inclusion (DEI) are integral to our culture and identity. We support your uniqueness and encourage people from all backgrounds to apply.How we look after youWe help take care of your today and tomorrow with industry-leading benefits, support, and services that look after your holistic health and wellbeing.We're proud to say we're an equal opportunity employer and welcome all applicants for employment.
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