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Team Administrator
vor 2 Monaten
About this role Who we are: Urbis is people focussed, and we want the best for our team, our clients, and our communities.
Our mission is about helping people create meaningful, sustainable cities & communities.
We are a community of passionate problem solvers, sought out by clients for our fresh thinking and approach to their city-shaping projects.
Here you will make a tangible difference and positive impact, while gaining incredible industry experience and broad ranging exposure to the most exciting work.
We pride ourselves in empowering our employees and supporting them to be the best they can be.
You will have the benefits of salary continuance insurance, generous parental leave policy for both primary & secondary carers, work life balance, health & wellbeing programs and much more.
Urbis shaping Futures your way
The Opportunity: Urbis is seeking a Team Administrator or Senior Team Administrator to join our Economics and Property team
This role is open to candidates from Sydney or Melbourne.
This opportunity is suited for a proactive individual, who is tech savvy and wanting to gain valuable experience providing high quality administrative support to a high performing business unit.
The team administrator will deliver secretarial, word processing and administrative support, achieved through exceptional personal organisation and time management.
You will: Managing and monitoring of emails, diary, conferences and meeting room bookings, catering and video conference arrangements; Creation of relevant expense reports on behalf of Director's including reconciliation and entry of expense items and receipts; Organise travel arrangements as needed which may include flight and hotel bookings, car hire arrangements, and other transportation arrangements.
Coordinating team meetings, marketing activities, events and resources; Administrative support to the wider team including report and document preparation, including compilation and formatting, word processing, data entry support and excel formatting and PowerPoint presentations.
Coordination of tender responses and document production generally, in a fast and accurate manner; Assist with monthly invoicing for the team and where applicable coordinate invoicing with Directors; Providing a high level of technical support on all Microsoft Office Suite, Urbis Practice Management System (BST) and expense management systems.
Other duties as directed.
About You: Demonstrated experience in a similar role supporting multiple stakeholders.
Excellent knowledge and skills in Microsoft Office suite of products (Word, PowerPoint and Excel in particular); Experience using the systems – BST *desirable High proficiency in both spelling and grammar Exceptional time management and organisational skills Why Urbis?
Urbis is committed to fostering an inclusive, flexible, and diverse work environment.
We encourage applications from Aboriginal and Torres Strait Islander individuals and those returning to work after a career break.
By joining us you will receive many benefits including: Salary continuance insurance, a generous parental leave policy, health & wellbeing programs and much more.
Active mentorship by the best in the business, development of career goals and support in achieving them.
Investment in ongoing training with all employees provided with an annual training budget.
Monthly morning teas and regular social events to celebrate professional and personal wins.
Across all our sectors, you will play a part in shaping cities and communities.
Bring your spark, and shape futures your way.
How to Apply?
Are you ready to start your journey with some of the brightest minds in the industry and you are passionate about making a difference to our clients, community, and team?
Click on "Apply for this job." Or email us at ****** if you have any questions.
Recruitment Agencies - thank you for thinking of us.
We do endeavour to fill our opportunities through direct channels wherever possible, however, if we find that we do need agency assistance, we'll be in touch.
