Senior Executive Assistant
vor 1 Monat
Department of Jobs, Skills, Industry and Regions VIC – Bendigo VIC
Ongoing, full-time role (Flexibility may be available) Usual work location: Bendigo GovHub or 121 Exhibition Street, Melbourne CBD The Senior Executive Assistant in the Office of the Chief Executive, Regional Development Victoria provides executive secretarial, administrative, and operational support to the Chief Executive, and plays a key role in ensuring the efficient, effective, and collaborative operations and management of the Office of the Chief Executive.
The position manages the Chief Executive's day-to-day activities, liaises across the Office of the Chief Executive, senior executives, the Minister's office, external stakeholders, and key staff within DJSIR. The position also provides diary management and support to the Executive Director Priority Projects and Business Performance.
Key accountabilities:
Providing executive secretarial, administrative, and operational support to the Chief Executive, Regional Development Victoria and Executive Director Priority Projects and Business Performance, including:Inbox and diary management, event/meeting facilitation and preparation and coordination of activities for the Chief Executive and Executive Director. Assessing and prioritising incoming requests and material for importance, relevance, and supporting the Chief Executive to manage a complex, impactful and high volume workflow. Working across relevant branches in Regional Development Victoria to ensure financial and physical resources are managed effectively within corporate policies and processes. Coordinating management and governance meetings, stakeholder meetings and other key events, including agenda preparation, secretariat support and follow-up on action items, as requested by the Chief Executive. Other duties and support to projects as requested by the Chief Executive. Leading the administrative management of the Office of the Chief Executive to ensure appropriate business processes, workflows and systems that enable timely product delivery to the Chief Executive. Building and maintaining productive relationships, including managing sensitive matters and influencing and negotiating with a wide range of stakeholders and partners at all levels, including the Office of the Chief Executive team, the Office of the Secretary, other departmental executives and their offices, ministerial staff, business representatives and other agencies. The Team
The position of Senior Executive Assistant forms a part of the Office of the Chief Executive within the Regional Development Victoria Group.
The Office of the Chief Executive supports the Chief Executive in leading Regional Development Victoria to efficiently and effectively deliver on the priorities of the Department and the Victorian Government. This includes responsibility for public administration, Ministerial coordination, and the provision of high-quality strategic policy advice to the Chief Executive and communications.
The successful candidate will ideally have the following:
Demonstrated experience providing high level strategic support to a senior manager or executive team. Proficiency in using eBriefings, Microsoft Office, Microsoft Teams and other government systems including procurement and recruitment. Demonstrated knowledge and understanding of Government objectives and Departmental policies and ability to apply these. Further Information
For a confidential discussion, please contact Alicia Keogh, Principal Adviser, Office of the Chief Executive, on 0418 770 *** / ******.
The department is committed to creating and maintaining a child safe organisation. We have zero tolerance of child abuse and are committed to taking the necessary steps to protect children from harm by adopting a preventative, proactive and participatory approach to child safety in accordance with the Child Safe Standards.
Successful candidates will be required to undergo a National Police Records Check prior to commencing employment with the Department. For further information on the position, please refer to the attached position description.
Please note: We are accredited as a Disability Confident Recruitment (DCR) organisation and committed to inclusive recruitment. If you require an adjustment to participate in any stage of the recruitment process or have a particular requirement to be communicated with by either telephone or email only, please notify the DJSIR Recruitment Team at ****** with the position number in the subject line.
How to Apply
Please click the 'Apply Now' button. As part of the application process, you will need to provide a copy of your resume and a cover letter addressing the key selection criteria outlined in the position description.
Applications close at 11:59pm on 27 October 2024.
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