Administration Officer
Vor 3 Tagen
Administrative Assistants (Administration & Office Support)Full timeAcknowledgement of CountryVacenti acknowledges the Traditional Owners of the land, waters, and sea of the area that we live and work on across Australia. We acknowledge the continuing connection to their culture and pay our respects to their Elders past and present.The opportunityVacenti is seeking Part-Time & Full-time Administration Officers to join the Administration Team at our Head Office – Upper Mount Gravatt (Roving), Lorocco - Carindale and Marebello - Victoria Point. Reporting to and working closely with the Manager of Clinical Governance and Facility Manager, in this role you will provide high level executive and administrative support services to the Facility Manager and other senior staff. You will provide relief and support to existing home administration staff and provide high quality reception services for the home. You will represent the home in a professional manner to visitors and residents with a strong focus on customer service. You will also play a key role in promoting the home to potential residents and their families.Your main responsibilities will include:Greet visitors and manage the reception area.Answer and direct phone calls, emails, and inquiries.Draft and proofread emails, letters, and other documents.Maintain communication with internal and external stakeholders.Coordinate and schedule appointments, meetings, and events.Manage calendars for executives or team members.Organise and maintain physical and digital filing systems.Ensure data accuracy and update records as needed.Monitor and order office supplies.Prepare meeting rooms with necessary materials and equipment.Take meeting minutes and distribute them to relevant parties.Provide administrative support to various departments or team members.Data entry and updating information on Vacenti systems.Provide information and assistance to clients or customers within your scope.Assist in planning and coordinating office events or functions.Maintain records of expenses, invoices, and receipts.Assist with rostering tasks such as covering sick leave when required.Reasonable ad hoc tasks within your scope of work.To be successful in this position you will need:Current Drivers Licence, and a willingness to travel between locations.Proven work experience as a Senior Executive Assistant, Administration Officer, or similar role.High level of competency with office management systems and MS office applications, Technology One and others as applicable.Demonstrated ability with online calendars and scheduling.Highly developed communication skills (written and verbal) and effective interpersonal skills in a busy environment.Sound research and analytical skills.Excellent customer service and social skills, able to operate with diplomacy, tact, and empathy.A high degree of personal organisation and self-management.Comfortable working to tight deadlines, and ability to turn work around within a short time span.Ability to think proactively and laterally to maximise opportunities to promote the work of the home.Experience exercising discretion and confidentiality with sensitive company information.A personal philosophy and practical approach that is compatible with the Vacenti values which ensure respect for the dignity, privacy and individuality of residents and staff.To be considered for this opportunity you must have the right to live and work in Australia. If you are successful, you will be required to obtain a national police clearance prior to commencement.Equity, Diversity, and InclusionAt Vacenti, we firmly believe in fostering an environment that embraces equity, diversity, and inclusion in all aspects of our operations. We recognise that the collective power of diverse perspectives, experiences, and backgrounds enriches Vacenti as an organisation, enhances our innovation, and promotes a culture of respect and understanding.About VacentiVacenti Aged Care has been proudly serving the elderly community since 1973, making us a trusted and experienced provider of aged care services. For nearly five decades, we have been dedicated to enhancing the lives of residents, offering a wide range of specialised care options, including residential and home care services. Our team of skilled and compassionate professionals are committed to ensuring that each resident receives personalised care, maintaining their dignity and independence throughout their journey with us.What do we offer?Attractive salary package.Financial Wellbeing Programmes.Access to career progression and professional development through our internal programs and external strategic alliances.Work-life balance.Our exclusive staff breakfast bar.A Robust EVP: Novated Lease (Salary Packaging on specific items), corporate health insurance, travel discounts, gym membership discounts, wide range of retail discounts and more.Awards and Recognition.Fun dynamic team environment.Employee wellness programme.A friendly, community-like culture of working for a family owned and operated business.How to ApplyIf you have been thinking about a new challenge or a career in the aged care sector, this is your opportunity to join our family.Please apply online and provide a cover letter and CV that best demonstrate your motivation and ability to meet the requirements of this role.
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