Administration Assistant

Administration Assistant (Family Support Services)Gippsland & East Gippsland Aboriginal Co-Operative – Bairnsdale VICThe Administration Assistant position offers a comprehensive range of administrative and business support services to GEGAC. Reporting to a Senior Manager and/or Administration Manager, the incumbent utilises a solid understanding of administrative functions to deliver effective support to various business units and projects within the organisation or designated program/division.Organisational ProfileGEGAC is an Aboriginal Community Controlled Organisation based on Gunaikurnai Country in Bairnsdale, Victoria. Consisting of about 160 staff, GEGAC is a Not for Profit organisation that delivers holistic services in the areas of Primary Health, Social Services, Elders & Disability and Early Childhood Education.GEGAC is a child safe agency and has a zero tolerance of abuse or neglect of children and young people.Position PurposeThe Administration Assistant position offers a comprehensive range of administrative and business support services to GEGAC. Reporting to a Senior Manager and/or Administration Manager, the incumbent utilises a solid understanding of administrative functions to deliver effective and efficient support to various business units and projects within the organisation or designated program/division. Additionally, the role contributes to the broader GEGAC administration team, ensuring the seamless operation of daily activities and overall organisational efficiency. This collaborative approach helps maintain a high standard of service and supports the achievement of GEGAC's objectives, all conducted with a strong emphasis on cultural sensitivity and community engagement. The ideal candidate will possess strong organisational and communication skills, a deep understanding of Aboriginal culture, and a commitment to promoting cultural safety and working to GEGAC values.Key Selection CriteriaExperience in providing high-level administrative support in a Professional office environment.Demonstrated ability to influence and forge working relationships with internal and external stakeholders.Evidence of high level organisational skills and demonstrated time management skills with a proven ability to prioritise tasks to meet competing deadlines with a high degree of accuracy and attention to detail.Evidence of ability to think innovatively, be proactive and exercise judgement and decision-making within policy and procedural guidelines.Flexibility to adjust and adapt to changing work demands and routines whilst meeting service commitments.Demonstrated experience and strategies managing confidential and sensitive information.Well-developed presentation skills to prepare, develop and format complex information for presentation and reporting purposes.Proficiency in the use of Microsoft Office applications, particularly Word and Excel, with the ability to easily adapt to new computer applications.Demonstrated ability to effectively interact with a diversity of colleagues and clients and maintain discretion.High level communication skills, including the ability to draft a range of documentation and apply good proof-reading skills to support the team in producing high level documents and reports.Qualifications and Registrations Requirement (Essential or Desirable)Valid Driver's License ESSENTIALPrior experience in a professional Assistant/Administrative role DESIRABLEA sound knowledge of how a Community-based Organisation operates DESIRABLEA satisfactory Working with Children Check and Fit2Work Police Check ESSENTIALA person of Aboriginal / Torres Strait Islander background DESIRABLEProof of COVID-19 vaccinated to align with mandatory vaccination directive applying to authorised workers ESSENTIALHow to apply for this jobA copy of the position description can be obtained at GEGAC reception or by emailing ****** must address the key selection criteria for shortlisting. Any applications that have not addressed the key selection criteria will not be considered during the shortlisting process.Applications can also be emailed to ****** posted to:Human ResourcesGippsland & East Gippsland Aboriginal Co-operativePO Box 634Bairnsdale Vic 3875No late applications will be considered (unless under exceptional circumstances).A valid Working with Children Check and Police check is mandatory to work in this organisation.
#J-18808-Ljbffr