Management Support Officer
vor 3 Wochen
Transport is at the core of modern society.
Imagine using your expertise to shape sustainable transport and infrastructure solutions for the future?
If you seek to make a difference on a global scale, working with next-gen technologies and the sharpest collaborative teams, then we could be a perfect match.
What you will do At Group Truck Operations you will contribute to the transformation of our company, the transport industry and society at large.
You will:
Provide administrative support to the Vice President (VP) GTO WACOL and Management Team as required.Maintain confidentiality, handle sensitive data, and liaise with stakeholders.Required skills: Organization, communication & Microsoft Office proficiency.The successful applicant will provide key administrative and organizational support to the Vice President GTO WACOL, who oversees the Wacol Factory operations.
The Team at Wacol builds Volvo and Mack trucks for our customers in Australia and New Zealand.
Who are you? Do you dream big?
We do too, and we are excited to grow together.
In this role, you will bring:
Excellent organizational skills, attention to detail, and the ability to manage various tasks in a dynamic and fast-paced environment.
This role requires handling sensitive information with discretion, coordinating communications, and managing schedules to ensure smooth operations.
Act as a first point of contact between the VP, visitors, and staff, responding to queries in a timely and professional manner.Manage the VP calendar, including scheduling appointments, meetings, and travel arrangements.Support the VP with correspondence, including proactively conducting background research where necessary, determining next steps, and drafting responses for VP consideration.Maintain an active WIP for VP priorities and tasks (proactively supporting VP to close all loops).Organize and prepare documents, reports, and presentations for meetings and ensure all required materials are available.Assist in preparing expense reports and processing invoices, and reconciling expenses as required.Maintain organized and up-to-date electronic and physical filing systems for VP and Board documents, reports, and records.
Ensure confidentiality and accuracy in handling sensitive information.Liaise with VP visitors, staff, and contractors on behalf of the VP.Assist in coordinating internal and external meetings, including booking conference rooms, organizing materials, and ensuring logistics are in place.Assist the VP in tracking project timelines, milestones, and deliverables, and ensure that the VP is kept up to date on progress.Coordinate travel arrangements, including booking flights, accommodation, and preparing detailed travel itineraries for the VP's business and personal trips.
Support the Management Team as required.Organize and plan company events, meetings, and other corporate functions, ensuring that all logistics are handled efficiently.What's in it for you? Company bonus (up to 10% of base).We care about our people; we are committed to making your workplace safe and facilitate a healthier lifestyle through flexible working arrangements and work-life balance.
Onsite physio and psychologist.Access for you and your family to free, anonymous mental health support through our EAP, Sonder.Opportunity for additional superannuation through our provider.Countless opportunities to develop and build your career and work globally or cross-functionally.Opportunity to purchase an extra week of annual leave.Generous parental leave policy including superannuation.On-site parking and canteen.Ready for the next move? Are you excited to bring your skills and disruptive ideas to the table?
We can't wait to hear from you.
Apply today
We value your data privacy and therefore do not accept applications via mail.
Who we are and what we believe in
Our focus on inclusion, diversity, and equity allows each of us the opportunity to bring our full authentic self to work and thrive by providing a safe and supportive environment, free of harassment and discrimination.
We are committed to removing the barriers to entry, which is why we ask that even if you feel you may not meet every qualification on the job description, please apply and let us decide.
Applying to this job offers you the opportunity to join Volvo Group.
Every day, across the globe, our trucks, buses, engines, construction equipment, financial services, and solutions make modern life possible.
We are almost 100,000 people empowered to shape the future landscape of efficient, safe, and sustainable transport solutions.
Fulfilling our mission creates countless career opportunities for talents with sharp minds and passion across the group's leading brands and entities.
Group Trucks Operations encompasses all production of the Group's manufacturing of Volvo, Renault, and Mack trucks, as well as engines and transmissions.
We also orchestrate the spare parts distribution for Volvo Group's customers globally and design, operate, and optimize logistics and supply chains for all brands.
We count 30,000 employees at 30 plants and 50 distribution centers across the globe.
Our global footprint offers an opportunity for an international career in a state-of-the-art industrial environment, where continuous improvement is the foundation.
As our planet is facing great challenges, we - one of the largest industrial organizations in the world - stand at the forefront of innovation.
We are ready to rise to the challenge.
Would you like to join us?
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