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Executive Support Coordinator At InvoCare we are a community delivering outcomes that benefit the community at large.
We work collaboratively and inclusively, building strong working relationships.
Our portfolio is diverse and so are the opportunities for professional and career development.
We are committed to providing our people with broad experiences to build a successful career.
In this pivotal role, you will support and report directly to the Chief of Staff while providing essential assistance to the Executive Leadership Team.
This is a dynamic position that requires excellent communication skills, attention to detail, and the ability to work in a fast-paced environment. We are looking for an energetic and professional Executive Support Coordinator who enjoys wearing multiple hats. About Us: InvoCare is a leading provider of funeral services across Australia, New Zealand, and Singapore, renowned for our private memorial parks, crematoria, and pet cremation services, dedicated to providing exceptional services to diverse communities. What is this role about?
As the Executive Support Coordinator, you will be responsible for supporting the day-to-day operational administrative function for the key business areas for our Chief of Staff and Executive Leadership Team. The responsibilities in this role include but are not limited to the following: Provide timely and professional support to the senior People Leaders, undertaking a wide variety of administrative, support and coordination functions working with both internal and external parties. Assist the senior People Leaders with calendar management, meetings, and travel coordination. Handle confidential information with integrity. Liaise with internal and external stakeholders to coordinate cross-functional activities and ensure smooth communication across business units. Develop, prepare, and produce correspondence, documents, reports, spreadsheets, and presentations in a timely and professional manner. Arrange meetings as required, including management meetings, meeting room setup, and catering. Arrange travel, conferences, and team training sessions. Coordinate events including celebrations and catering. Provide support for general office responsibilities. Reconcile and process monthly corporate expense claims, invoices, and requisitions as required. Work closely with the Chief of Staff, IT Support, and Admin Services teams to onboard new employees and offboard existing employees. Internal and External Event Support.
Assist in the planning and execution of small, medium, and large-scale events. Coordinate logistics for technical services, food and beverage, space setup, and client management. Team Coordination.
Onboard new employees. Coordinate and manage team events. Facilitate internal team communications. Promote company culture. Manage calendar coordination. In this busy, fast-paced role, you'll handle a broad range of operational and administrative tasks.
This integral position will allow you to grow and develop your skills while interacting across all levels of the business.
You will be working across multiple business units, and each day brings a new challenge. What can you bring?
Previous office management and administrative experience successfully supporting Senior Management. Excellent written and verbal communication skills. The ability to prioritise tasks & problem-solve is crucial. Excels in team environments and positively contributes to team culture. Organised and proactive. Previous experience in event planning. Proficient with MS Office suite. Self-managed, can work well autonomously. Strong project management and time management skills across multiple calendars. Demonstrated knowledge of training and development processes and procedures. Sound financial capabilities including lodging claims and expenses. Qualifications: What's in it for you?
When you join InvoCare, you become part of something bigger.
You will work with a close-knit team with fantastic opportunities to learn and grow in your career.
You'll be working for a values-based organisation that supports development and internal career moves. Exciting Location Update: Our InvoCare support office is currently located in North Sydney, but we are thrilled to announce our office will be relocating to Rhodes, NSW in November 2024. Why InvoCare?
We are in a rapidly evolving company, and we are committed to providing a diverse and inclusive workplace where the very best talent in Australia chooses to work.
We support our colleagues whilst also offering a wide range of educational, financial, lifestyle, health & wellbeing benefits. At InvoCare we are committed to building a respectful, diverse, and inclusive workplace that reflects the communities we serve.
We encourage applications from people of all ages, nationalities, abilities, and cultures.
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