Program Officer, Program Planning
vor 2 Wochen
Agency Purpose The Australian Electoral Commission (AEC) is an independent statutory authority established by the Australian Government to maintain an impartial and independent electoral system for eligible voters through active electoral roll management, efficient delivery of polling services, and targeted education and public awareness programs.
The AEC's values and commitments The AEC values and commitments are an essential component of our operating environment and frame how AEC staff work.
The AEC's focus is on electoral integrity through the values of quality, agility and professionalism.
The Team The Indigo Program has an integral role to play in the introduction of updated and new systems that underpin the way that the AEC operates.
The importance of the program is evidenced by our ability to attract experts from across the nation and the ongoing commitment that Government has made to ensure that the Program is a success.
This is a flagship Program for the AEC as nothing like it has ever been done before, making it a once-in-a-generation program of work, that directly impacts the delivery of democracy in Australia.
The Indigo Program Management Office (IPMO) Branch is pivotal to the successful delivery of the Indigo Program.
It is the Branch that steers the direction of the Program ensuring that the Program meets its obligations to Government, while providing critical business support services across the Group.
The Program Planning and Reporting section within the IPMO Branch supports the successful delivery of the Program through detailed planning and reporting functions.
This includes the prioritisation of objectives and development of, and reporting against, the Program's delivery roadmap.
Using a Scaled Agile Framework (SAFe) methodology, the team is also responsible for the functional capability of the Solution Management Team (SMT).
The Opportunity The Program Officer will undertake a range of planning and co-ordination activities to support the effective and efficient functioning of the Indigo Program.
The Program Officer's main responsibilities will be to assist with planning, co-ordinating and assisting with the delivery of a range of agile ceremonies within the SAFe methodology.
The ceremonies are large, coordinated events, with a diverse range of stakeholders and requirements.
These ceremonies allow for our Agile Delivery Teams (ADTs) to regularly plan, track and to showcase their team objectives, as well as engaging with stakeholders to obtain feedback to better improve their final products.
In addition, they provide both Program and Business Executives with visibility on team's progress on deliverables, emerging risks and issues, and to ensure alignment with the Solution Roadmap and the strategic direction of the program.
The Program Officer will play a key role in supporting the planning and execution of events by providing administrative and coordination assistance to the Senior Program Officer.
The role is additionally responsible for reviewing and updating program processes, managing group mailboxes and serving as the first point of contact for stakeholders.
To excel you'll have: Excellent written and verbal communication skills, with the ability to use the appropriate medium to convey messages to a wide range of audiences.
Strong attention to detail and experience in managing quality assurance (writing, editing and proof reading) of high volumes of written documentation, presentations and briefs.
Experience working effectively to manage competing priorities, with an ability to remain calm under pressure and respond flexibly to change and uncertainty.
Analysis and investigative skills, gathering information from a variety of sources, exploring new ideas, identifying opportunities for continuous improvement.
Confidence and professionalism, with the ability to effectively collaborate and negotiate within the Indigo Program and at times within the broader agency, and at all levels of seniority.
Proven ability to make sensitive and complex decisions using professional judgement within legislative parameters and delegated authority.
Desirable Experience working in, managing or co-ordinating projects or programs, preferably using Agile methodology.
Eligibility AEC employees must be Australian citizens.
Any person who is, and seen to be active in political affairs, and intends to publicly carry on this activity, may compromise the strict neutrality of the AEC and cannot be considered.
Applicants are required to consent to, undergo, obtain and maintain a character clearance.
Applicants are required to consent to, undergo, obtain and maintain the security clearance required for this role.
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