Office Administration/Reception
vor 2 Monaten
Construction consultancy firm seeking an Office Administrator based in Sydney.
Office Administration/Reception The company
A talented team of Construction Economists, Quantity Surveyors, and Project Managers who work with diverse stakeholders to achieve successful project outcomes.
They have an excellent reputation built on delivering exceptional service to every client, with over 60+ staff having a diverse range of industry expertise with over 100 years of combined experience overseeing projects in excess of $50 billion and a national footprint.
The role is a full-time position.
They are seeking a long-term employee, offer a competitive salary and encourage a healthy work-life balance.
Responsibilities: Manage day to day operations of the reception environment Monday to Friday, 9am to 5pm.
Providing administrative support to the management team and wider office staff including the management of fleet, insurances expiry and car maintenance monitoring.
Provide administrative support to the finance team including credit card reconciliations, receipts allocations and expense processing.
Manage the training and certifications records for all employees.
Monitor, respond and re-direct phone calls and emails.
Coordinate office post, deliveries and send outs.
Booking travel arrangements including flights, airfares, accommodation, and ground transportation.
Provide PA support to the Managing Director & Group General Manager.
Assist/Relief with the diary of the Managing Directors including the organisation of all appointments, meetings, travel arrangements, attendance at conferences and seminars.
Assist/Relief supporting both Managing Director (MD) and Director/Group General Manager to manage workload and activities.
Assist/Relief identify, anticipate and prepare information requirements for meetings and presentations.
Support/Assist liaise with IT for all IT related matters and troubleshooting.
Coordinate and process approved orders (e.g., stationary, hardware, office supplies etc).
Manage contract and price negotiations with office vendors and service providers.
Assist/Relief setting up appointments, conferences and managing meeting rooms.
Assist/Support with the coordination of office and business events.
Assist/Support in Team Member onboarding, recognitions, and engagement.
Assist/Support Facilities Management.
Support company operations by maintaining office systems and services.
Maintain professionalism and strict confidentiality with all materials at all times.
Qualifications: Great communication skills and the ability to multi-task effectively while remaining calm and professional under pressure.
Excellent written communication skills, with high attention to detail.
Excellent organisational skills including the ability to multi-task, pre-plan and troubleshoot.
A high degree of computer proficiency across word processing, database, spreadsheet and email functions with the capability to become operationally familiar with new systems and programs quickly.
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