Admin Assistant

Job Description

Location: Western Region | Melton Job type: Part time / From 21/10/2024 Organisation: Schools (Government) Salary: Salary not specified Occupation: Education and Training Reference: 1437734 Selection Criteria

SC1

Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role.
SC2

Demonstrated capacity to work and collaborate with others in a team environment.
SC3

Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.
SC4

Possess the technical knowledge and expertise relevant to the position.
SC5

Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area.
SC6

A commitment to professional learning and growth for both self and others.
Role

An education support class position at this range will perform tasks that are carried out in accordance with guidelines, accepted practice, and school policy under supervision and direction.
This may include coordination of other education support class staff within the work area or educational program.
An education support class position supports the educational services being provided to students but must not include duties of a teacher as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic)

or its successor.
Supervision of students can be required individually or in groups up to 4 in controlled circumstances and where the responsibility for students remains clearly with a teacher.
Certification and/or qualifications of up to three years can be required at this level (noting that Registered Nurse is not included at this level, the first level for which is Level 1 range 3).
A role at this range may include: Specific support tasks to achieve outcomes.
Typically, this will involve accountability for a single function, (e.g.
ensuring data is properly maintained) or the coordination of a work area under the direction of the principal or a manager.
Assisting teachers, within an educational program, by undertaking specific support tasks or the coordination of the support function.
Supervised health and wellbeing support tasks, medical intervention support tasks, or other specialised student/teacher support roles (e.g.
enrolled nurses performing the role as described in schedule 3).
These roles require specific qualifications and/or training, including roles where further training must be undertaken from time to time.
The role is for a specific purpose, for which there will be direct accountability as opposed to support roles that are carried out by a range of staff performing routine tasks under direction.
Technical tasks that require a sound knowledge of basic technical and/or scientific principles that are used to develop and adapt work methods and make judgements where there are clear guidelines and limited options.
Routine technical support in libraries, science, and information technology would be typical examples.

An education support class position at this range commencing at the base will initially be limited to undertaking routine tasks that are carried out under close supervision and direction.
Work that carries some degree of independence will generally involve a limited number of tasks performed on a regular basis where priorities are clear, procedures are well established, and direction is readily available.
Subject to any specific qualification and/or training requirement, an education support class employee employed in this range may be progressively required to undertake coordination, specialised student/teacher support tasks, or technical tasks as experience in the role is gained.
Responsibilities

The position of Learning Support Administration will provide high level administrative support to the Student Services team.
Administration/Operations

Routine administrative or operational tasks including: Telephone and office enquiries, mail correspondence; Organisation of meetings; Receipt and initial processing of paperwork.
Coordination and preparation of internal and external communication; Administration support, including administrative procedures related to the Health and Wellbeing services offered by the College.

Specific Duties

Data entry; Scheduling of SSG meetings; Meeting attendance and minute taking; IEP¿s; Ensuring documentation for consent is up to date and the scheduling of Allied Health appointments/meetings; Maintenance of files, including maintenance of digital files; Purchase orders and ordering relevant to the position.

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
Conditions of Employment

All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
A probationary period may apply during the first year of employment and induction and support programs provided.
Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at Department HR Website .

Location Profile

Located in the Western Metropolitan suburb of Melton Victoria, Kurunjang Secondary College is a stand-alone Years 7 to 12 college with a current population of over 900 students.
The school is in the second year of its Strategic Plan period.
The college community is committed to a shared vision of, Learn, Grow, Achieve Together

.
The focus is on enhancing student outcomes, particularly in the areas of literacy and numeracy.
In addition, our plan is to improve results in our VCE student outcomes and increase the participation of students into tertiary, particularly university, education.
Kurunjang Secondary College Values are:

Respect Achievement Responsibility Kurunjang Secondary College Vision:

Our vision for the college not only outlines where we hope to see ourselves in the future, but also comprises a declaration of our high-level goals.
We have chosen the following statement as our vision at Kurunjang Secondary College: Achieve success for our community through respect, responsibility and collaboration.
Kurunjang Secondary College's Core Purposes:

The College has a whole school literacy program through Years 7 ¿ 9 called the Kurunjang Literacy Program (KLP) .
The AVID

(Advancement via Individual Determination) program has expanded to include Years 7 to 10 AVID Elective, Years 7 and 8 Student Success, as well as a whole school approach to Writing, Inquiry, Collaboration, Organisation, and Reading (W.I.C.O.R) .
A range of support programs are in place to ensure that the educational, social, and emotional needs of students are met.
The college is structured into sub schools; vertical teams in Years 7-10 and horizontal teams in the Senior School.
Each with a dedicated team comprising of an Assistant Principal, Lead Teacher and Co-Coordinators.
Years 10, 11 & 12 subjects are blocked together giving students the opportunity to accelerate into VCE subjects whilst in Year 10 and Year 11.
Kurunjang Secondary College students can access a wide variety of VET subjects through the Western Edge Cluster of Melton schools.
Kurunjang Secondary College is a School Wide Positive Behaviours (S.W.P.B)

school with a designated Behaviour Matrix linked to the college values.

The successful applicant needs to demonstrate capacity to continue to develop a united vision and direction for Kurunjang Secondary College relating to building a culture of cooperation, perseverance and high expectations.

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