Pensions Administrator

Pensions Administrator
Location: Perth
Work Type: Hybrid, Full Time, Permanent
Contractual hours: 36.25
Basis: Full time
Job category/type: XPS Administration
Date posted: 09/10/2024
Job reference: REQ002603
XPS Group is a leading UK consulting and administration business specialising in the pensions and insurance sectors. At XPS, our vision is to create a vibrant place to work where difference is recognised as a strength and where talented people can flourish and achieve their highest potential.
Our Pensions Administration business continues to grow and we are now looking for an enthusiastic Pensions Administrator to join our vibrant Perth office with hybrid working. This is an exciting role and would most likely suit someone with previous experience in an administrative or customer service role where they have gained knowledge and experience of MS Office products or a recent graduate looking to embark on a career in pensions.
A FTSE 250 company, XPS combines expertise and insight with advanced technology and analytics to address the needs of over 1,400 pension schemes and their sponsoring employers on an ongoing and project basis. We undertake pensions administration for over one million members and provide advisory services to schemes and corporate sponsors in respect of schemes of all sizes, including 88 with assets over £1bn.
The Team
Our award-winning pensions administration business puts scheme members at the heart of everything we do. Our services include scheme administration, first-time outsourcing, member communications and scam protection.
The Role
As a Pensions Administrator with XPS you will:

Update relevant pension administration databases and systems.
Log and scan post/correspondence.
Handle both Department for Work and Pensions (DWP) and HM Revenue and Customs (HMRC) queries.
Receive and handle internal and external telephone queries.
Run automated systems calculations.
Perform manual benefits calculations.
Produce letters to 'draft standards' via Electronic Document Management system (EDM) in response to customer queries and arrange for them to be issued after checking.
Return original documentation and certificates to customers.
Amend and, with experience, develop into checking non-financial work e.g. change of address.
Develop a basic knowledge and awareness of their clients and associated schemes.
Assist the team with project related work e.g. bulk mailshots to scheme members.
Work closely with other departments/teams both internal and external to the Company in order to provide a total service to our clients.
Ensure the accurate updating of time recording system (Virtual Office) for both chargeable and non-chargeable activities and meet required utilisation targets.

Your Profile
Essential Criteria:

Recent Graduate or Good level of education with a minimum Grade 4/C in GCSE Maths and English, or equivalent.
Excellent organisational and planning skills.
Ability to work in advance of deadlines and prioritise multiple tasks.
Able to see projects/tasks through to completion within given timescales.
Willingness to learn.
Able to follow instructions, procedures, policies and assimilate information quickly in a consistent manner.
Able to take ownership and responsibility for own work.
Enthusiastic, positive and flexible approach to work.
Effective interpersonal skills.
A high degree of accuracy and attention to detail is required in order to perform their duties both numerical and written.
Good oral and written communication skills.
An active listener and able to follow through on the instructions given.
Able to work as part of a multi-disciplined team.
Good problem-solving skills.
Able to recognise the need for a customer-focused approach to their delivery both in terms of quality and exceeding customer expectations.

What We Offer:

Competitive salary
Participation in annual discretionary Bonus Scheme
25 days holiday plus flexibility to buy or sell holiday
Flexible Bank holidays
Pension scheme, matching contribution structure
Healthcare cash plan
Flexible Benefits Scheme to support you in and out of work, helping you look after you and your family covering Security & Protection, Health & Wellbeing, Lifestyle
Life Assurance cover, four times basic salary
XPS Rewards (offers High Street discounts and savings from retailers and services providers as well as offers available via phone)
Employee Assistance Programme for you and your household
Access to a digital GP service
Paid volunteering day when participating in Company organised events
Staff referral scheme when you introduce a friend to XPS

What Next:
If you feel XPS could be the next step on your career ladder, please apply directly via the links provided and we look forward to learning more about you. We will consider all applicants and respond swiftly.
Please discuss with the recruitment team, via phone or email, if you require any adjustments to the recruitment process.
The successful candidate will need to demonstrate the following requirements:

Right to Work confirmation
DBS Disclosure check
Employment or educational references covering five years
Satisfactory credit check

We continuously strive to build an inclusive workplace where all forms of diversity are valued.
Please note we reserve the right to close our vacancies early and we only accept CVs direct from candidates or our preferred supplier list.
XPS try wherever possible to respond to all applicants if for any reason you have not heard from us within 28 days of your application, please assume you have been unsuccessful on this occasion.

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