Admin Assistant

Department of Education VIC – Dartmoor VIC
1 day ago, from Department of Education & Training Victoria
Dartmoor Primary School is situated in the Glenelg Shire Council in Western Victoria, 30km east of the South Australian border.
Nestled on the banks of the picturesque Glenelg River and surrounding national parks, Dartmoor is well-recognised as a popular camping and recreational spot, famous for its iconic memorial streetscape tree carvings.
The local economy is supported by a large agricultural and forestry base, including a sawmill situated in the township.

Dartmoor Primary School was officially recognised by the Education Department in 1871.
The school has a proud history of providing high quality education for its community within a safe and caring environment that fosters community spirit, respect and honesty.
Our school values to be Caring, Responsible, Respectful and Strive to do your best, are evident in everything we do.
We currently have 13 students enrolled and have a clear goal to increase enrolments over the next few years.
Human resources consist of 6 staff, including a Full-time Principal/Classroom Teacher, three Part-time Classroom Teachers, Business Manager and Educational Support staff.

We have high expectations for the learning of all students and believe that every student can be successful.
Dartmoor PS consists of a highly professional and committed staff who embrace meeting the diverse needs of all of our students.
Personalised teaching in numeracy and literacy is assisted with individual learning plans and the school's curriculum framework incorporates the eight learning areas required by the Education and Training Reform Act 2006 aligned with the Victorian Curriculum.

Selection Criteria
SC1 Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role.
SC2 Demonstrated capacity to work and collaborate with others in a team environment.
SC3 Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.
SC4 Possess the technical knowledge and expertise relevant to the position.
SC5 Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area.
SC6 A commitment to professional learning and growth for both self and others.

Role
An education support class position at this range will perform tasks that are carried out in accordance with guidelines, accepted practice, and school policy under supervision and direction.
This may include coordination of other education support class staff within the work area or educational program.

An education support class position supports the educational services being provided to students but must not include duties of a teacher as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor.
Supervision of students can be required individually or in groups up to 4 in controlled circumstances and where the responsibility for students remains clearly with a teacher.

A role at this range may include:
Specific support tasks to achieve outcomes.
Assisting teachers, within an educational program, by undertaking specific support tasks or the coordination of the support function.
Supervised health and wellbeing support tasks, medical intervention support tasks, or other specialised student/teacher support roles.
Technical tasks that require a sound knowledge of basic technical and/or scientific principles.
Responsibilities

Provide routine clerical or other administrative support responsibilities including general telephone, front office enquiries, mail deliveries, assisting with stock control, supporting organisation of meetings, receiving and initial processing of standard paperwork.
Maintain, enter and retrieve data from the schools IT systems, such as the school's records system, including computerised student, staff and school records.
Maintain and update office records, enrolment data, diary records, and basic written records.
Support or coordinate the preparation of standard routine internal and external communication according to school procedures.
Source basic data or factual information from given sources to support school administrative functions.
Coordinate the delivery of administrative services within the school.
In consultation with the principal, determine and manage work priorities within the school office.
Develop and implement strategies to ensure effective administration procedures.
Coordinate the implementation of requisitioning, purchasing and issuing procedures.
Manage client reception and office operations.
Liaise with school staff in regard to support requirements.
Coordinate staff timetabling.
Undertakes VASS and/or VET administration support.
Supports the first aid facilities and assists in delivering first aid to students.
Who May Apply
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

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