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Office and Business Support Assistant

vor 3 Wochen

Wien, Österreich globe personal services GmbH Vollzeit

Our client is one of the largest financial institutions in the world with its headquarters in Tokyo and Amsterdam employing approximately 55.000 staff worldwide. The company focusses on the markets in Benelux, Iberia and CEE region. The subsidiary in Vienna was established in July 2015 and offers banking services to corporate customers in Austria, Switzerland and CEE region.

For the Vienna branch office we are hiring a
Office and Business Support Assistant (f/m/d)

As Office and Business Support Assistant you are responsible for supporting a multi-cultural team of 6 employees in Vienna in respect of administrative and sales related tasks.

**Main responsibilities**:
Handling, forwarding and filing internal and external documents and invoices

Organizing internal and external meetings (coordinate suppliers, clients, booking rooms, etc.)

Supporting release procedures

Distribution of incoming and outgoing mail (incl. courier services)

Printing and binding client presentation material

Answering telephone calls, following up with calls and ensuring that messages are clearly relayed

Managing invoices (post-box management, approvals, forwarding, archiving)

Managing the branch office supply

Establish strong networks within the organization and local support functions (HR, facility management, IT, etc.)

**Requirements**:
Experience in office administration

Fluent in English, German B2, Japanese beneficial

Proficient MS Office user (Word, Excel, Access)

Matura (A-Level) or equivalent

**Offer**:
The minimum monthly gross salary amounts to EUR 2.500;
- for 38,5 hours per week. Depending on your qualifications and professional experience the salary can be increased.

Competitive remuneration package (e.g. bonus)

Good career opportunities for professional development in a global organization

A work place in a modern area of Vienna, very easy to reach with public transport or bicycle and near to a popular recreation area

Technical and professional training

Working in a dynamic international and multicultural environment

globe personal services GmbH
Mag. Monika Kail
DC Tower - Donau City Straße 7 in 1220 Wien

M:
+43 676 314 92 94