Training Assistant

Training Assistant (Safeguards)(G5) - (2025/0571 (249249))

Organization: SGCP-Member States Training Team

Primary Location: Austria-Vienna-Vienna-IAEA Headquarters

Job Posting: 2025-11-11, 5:42:21 AM

Closing Date: 2025-12-02, 4:59:00 PM

Duration in Months: 36

Contract Type: Fixed Term - Regular

Probation Period: 1 Year

Full Competitive Recruitment: Yes

Organizational Setting

The Department of Safeguards carries out the IAEA’s duties and responsibilities as the world’s nuclear inspectorate, supporting global efforts to stop the spread of nuclear weapons. The primary role of the Department is to develop and implement IAEA safeguards to ensure that there is no diversion of declared nuclear material from peaceful activities and no indications of undeclared nuclear material or activities in a State as a whole.

The Department comprises nuclear safeguards inspectors, responsible for carrying out inspections and verifications of all-safeguards relevant information for nuclear facilities in over 180 States; and technical staff responsible for a wide range of activities including: developing concepts and approaches for implementing safeguards; developing and maintaining safeguards equipment; providing analytical and laboratory services for sample analysis; collecting, evaluating and analysing safeguards-relevant information; providing information and communication technology infrastructure and services; and providing programme coordination support.

The Division of Concepts and Planning (SGCP) is responsible for the development and promotion of safeguards concepts and policy; the coordination of research and development activities and Member State Support Programmes; strategic planning; the implementation of the quality management system of the Department; and the provision and development of training.

Main Purpose

Under the supervision of the respective Team Leader and in close cooperation with the Training Officer(s), the Training Assistant (Safeguards) obtains and clarifies information, provides logístical and administrative support and services, including correct payment arrangements, for training courses organized by the Section in Vienna or overseas, with regard to international, regional or national training courses supporting State Systems of Accounting for and Control of Nuclear Material, and training courses organized for staff of the Department of Safeguards, particularly inspectors and analysts.

Functions / Key Results Expected
- In cooperation with the relevant Training Officers, serve as point of contact for external stakeholders involved in the preparation and the conduct of training courses, including but not limited to the following: countries hosting courses, Member States Support Programme representatives assigned to courses, internal or external participants, trainees or lecturers, as well as Divisions or organizations supporting training courses.
- Make arrangements for training courses, meetings, workshops and other events organized in Vienna (in-person and virtually) outside Vienna. This includes the implementation of logistics; preparation of and taking responsibility for all course-related correspondence, as well as the collection and distribution of working documents, presentations and other materials.
- Draft standard correspondence, including host government agreements, announcements, invitations for participation in training courses, other relevant correspondence with Member States and responses to inquiries, ensuring correctness in terms of format, grammar and spelling, and in compliance with IAEA communication guidelines and procedures.
- Make travel and accommodation arrangements, prepare travel authorizations/claims for the staff and/or participants and compile, calculate and prepare cost estimates, arrange for and reconcile payments, and produce financial reports upon completion of the event, in accordance with IAEA administrative rules and procedures.
- Arrange for and ensure availability of required materials by coordinating translation, editing, printing and distribution. Coordinate and arrange facilities and equipment and other training-related logístical tasks.
- Update and maintain information databases, such as learning management systems, mailing lists, document tracking systems and management reporting systems on the status and completion of work plans. Record and monitor course participation.

Competencies and Expertise

** Core Competencies**(Competency Framework)-
- **Name**- ** Definition** Communication- Communicates orally and in writing in a clear, concise and impartial manner. Takes time to listen to and understand the perspectives of others and proposes solutions. Achieving Results- Takes initiative in defining realistic outputs and clarifying roles, responsibilities and expected results in the context of the Department/Division’s programme. Evaluates his/her results realistically, drawing conclusions from lessons learned. Teamwork- Actively contribute