Property Management Assistant
vor 2 Wochen
This position is located in the Property Management Team (PMT), General Support Services (GSS), Division for Management (DM), United Nations Office at Vienna (UNOV). The incumbent will work under the direct supervision and the overall guidance of the Property Management and Supply Chain Officer, GSS.
**Responsibilities**:
As part of the Property Management Team, the Property Management Assistant will be in charge of asset verification and input in the Umoja system in SAP based on IPSAS standards. This includes receipt, classification, assignment and disposal. In addition, s/he assists in the maintenance, development of enhancements/modifications and acceptance testing of the Umoja Asset Management system.
Within limits of assigned authority, the Property Management Assistant will be responsible for the following duties:
- Check the lists of equipment/items received daily by UNOV/UNODC, screen and classify equipment/items for inclusion and input into Umoja. Check deliveries and assign barcodes for new equipment. Maintain and update Umoja on new entries to be recorded and posted in accordance with GSS standards for inventory and verification.
- Coordinate and conduct physical inventory verifications of non-expendable equipment, attractive and group items, and issue corresponding reports. Carry out sensitive physical inventory verifications and check assignment of properties.
- Based on established criteria and in coordination with the Unit Supervisor, determine appropriate disposal action for equipment, trade-in, donation or retirement. Prepare requests for retirement of equipment for management approval and disposal reports.
- Provide oversight and guidance to UNODC Field Offices to ensure Asset Management is performed in accordance with United Nations Secretariat Rules.
- Provide guidance for and coordinate physical inventory verifications of non-expendable equipment, attractive and group items and review corresponding reports of UNODC Field Offices. Ensure sensitive physical inventory verifications are conducted.
- Prepare reconciliation reports, statistics and quarterly reports and tasks related spreadsheets for insurance purposes.
- Assist supervisor in ensuring that the Asset Management System is properly maintained and functioning reliably. Monitor accuracy of data and set up queries on demand.
- Assist Supervisor in training staff members and explaining work procedures, practices or requirements.
- Act as back up Supervisor and focal point on matters relating to equipment inventory.
- Back up the Property Management Assistant during absences such as checking and signing off Clearance Certificates of departing staff.
- Assist with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
- Assist with visualizations and updating information material such as web pages or brochures.
- Perform other duties as assigned.
Competencies
- Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost, and quality standards; operated in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
- Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from the clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors on-going developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
Education
High school diploma or equivalent A recognized first-level university degree (Bachelor’s degree or equivalent) may be accepted in lieu of two years of required work experience.
Job - Specific Qualification
Having passed the Administrative Support Assessment Test [in English] at the United Nations headquarters, Economic Commission for Africa, Economic and Social Commission for Western Asia, United Nations Office at Geneva, United Nations Office at Vienna, International criminal tribunal for Rwanda or International Criminal Tribunal for the former Yugoslavia may be accepted in lieu of the GGST.
Work Experience
A minimum of five years (or 3 years in combination with a first-level university degree (Bachelor’s degree or equivalent)) of work experience in administration, inventory and supply management, procurement, finance and/or accounting including experience in the area of asset management is required.
Languages
English and Fren
-
Wien, Wien, Österreich at VollzeitJoin Our Award-Winning Team – Property Management Assistant WantedOur business is growing, and we're on the hunt for our next superstar If you're looking to be part of an award-winning team, then we want to hear from you We are currently seeking a highly motivated Property Management Assistant to join our dynamic and enthusiastic Property Management...
-
Property Assistant
Vor 3 Tagen
Wien, Österreich Mitie VollzeitPROPERTY ASSISTANT **MAIN PURPOSE OF THE JOB**: Responsible for the management of the residential property services within Post. Role includes - furnishing properties, ensuring statutory compliance, the management of the client's system for inventories and assisting the Mitie Team in the effective management of the customer move in and move out...
-
Administrative Assistant
Vor 2 Tagen
Wien, Wien, Österreich beBee Careers VollzeitWe are looking for a skilled Administrative Assistant to support our Property Management team. As an experienced administrator, you will be responsible for:Key ResponsibilitiesAssisting the team leader to ensure smooth running of the administrative side of property management.Providing support to the maintenance & inspections team as needed.Working with...
-
Property Management Coordinator
Vor 2 Tagen
Wien, Wien, Österreich beBee Careers VollzeitJob DescriptionWe are seeking a highly motivated and organized individual to join our Property Management team as a Property Management Assistant. In this role, you will be responsible for supporting our Senior Property Managers with day-to-day tasks, conducting property condition reports and inspections, assisting with the leasing process, and hosting open...
-
Assistant Property Manager Lead
Vor 2 Tagen
Wien, Wien, Österreich beBee Careers VollzeitWe are looking for a highly organized and detail-oriented individual to join our team as an Assistant Property Manager.The successful candidate will have previous experience in property management, with a strong understanding of administration and organizational skills.Responsibilities:Assist in the management of a portfolio of properties, including rent...
-
Assistant Property Manager Position
vor 1 Tag
Wien, Wien, Österreich beBee Careers VollzeitAbout This RoleThis is an exciting opportunity for a highly motivated and organized individual to join our dynamic Property Management team as a Property Management Assistant. As a key member of our team, you will play a crucial role in ensuring the smooth operation of our business.Main Responsibilities:Support Senior Property Managers: Provide...
-
Property Finance Assistant
Vor 2 Tagen
Wien, Wien, Österreich beBee Careers VollzeitSalary: Competitive compensation package.Job Description: We are seeking a highly motivated and detail-oriented assistant to join our team. The successful candidate will work closely with senior lending managers to communicate, investigate, and analyze loan applications for construction and bridging loans secured by Australian real estate. This is an...
-
Assistant Property Manager
Vor 2 Tagen
Wien, Wien, Österreich at VollzeitAssistant Property Manager - Coronis NorthWe are currently looking for an Assistant Property Manager to join our established Property Management Team. You will be a part of a dynamic team and outstanding culture, working alongside a team of some of the best in the industry who have been with Coronis for over 10 years. As an Assistant Property Manager, you...
-
Wien, Wien, Österreich beBee Careers VollzeitLease Administration AssistantWe are seeking an organized and detail-focused individual to fill the role of Lease Administration Assistant. As part of our Property Management Team, you will have the opportunity to develop your skills in real estate and work closely with experienced professionals.This position involves:Accurate and efficient communication...
-
Property Management Director
Vor 2 Tagen
Wien, Wien, Österreich beBee Careers VollzeitJob DescriptionWe are seeking an experienced Property Management professional to lead our Property Management team. The successful candidate will be responsible for overseeing daily operations, monitoring performance, and implementing strategies to ensure compliance with NSW regulations.The ideal candidate will have a strong understanding of property...
-
Senior Property Manager Opportunity
Vor 2 Tagen
Wien, Wien, Österreich beBee Careers VollzeitJob DescriptionA seasoned Senior Property Manager is required to oversee a portfolio of properties with efficiency and professionalism. The successful candidate will provide leadership and guidance to Assistant Property Managers, ensuring a high standard of service delivery. Key responsibilities include handling escalated tenant and landlord issues, managing...
-
Property Manager Assistant
Vor 2 Tagen
Wien, Wien, Österreich beBee Careers VollzeitAssistant Property Manager - Job OpportunityWe are seeking an enthusiastic and motivated individual to fill the role of Assistant Property Manager. As a member of our dynamic team, you will have the opportunity to work alongside experienced professionals who can provide guidance and support as you develop your skills in real estate.This position involves...
-
Property Management Lead
Vor 2 Tagen
Wien, Wien, Österreich beBee Careers VollzeitJob SummaryThe successful candidate will be responsible for leading our Property Management Department, driving growth, and fostering client relationships. As the Head of Department, you will oversee a high-value portfolio of residential properties, ensuring seamless management for premium clients.About the JobYou will lead a team of property managers,...
-
Residential Property Management Role
Vor 2 Tagen
Wien, Wien, Österreich beBee Careers TeilzeitWe are seeking a highly motivated and organized Property Manager to manage our growing rental property portfolio. The successful candidate will be responsible for the full cycle of property management duties, including tenant management, maintenance coordination, rent collection, and arrears management.About the JobThis role involves effective communication...
-
Residential Property Management Specialist
Vor 2 Tagen
Wien, Wien, Österreich beBee Careers VollzeitSenior Property ManagerWe are looking for an experienced Senior Property Manager to oversee the management of high-end residential properties. This is a fantastic opportunity for someone looking to move into a senior role within a property management company.Key Responsibilities:Portfolio managementMaintenance coordinationArrears managementLease...
-
Property Management Specialist
Vor 2 Tagen
Wien, Wien, Österreich beBee Careers VollzeitJob DescriptionWe are seeking an experienced Property Manager/Building Manager to oversee the building and property management of a BRAND NEW residential tower.Luxurious amenities include a cinema, leisure club with a private dining room, and a business lounge that offers weekly yoga or PT sessions.BRAND NEW LUXURY DEVELOPMENT - CITY FRINGENO SATURDAY WORK65...
-
assistant | property manager
Vor 2 Tagen
Wien, Wien, Österreich at VollzeitFull timeAre you a highly organized and detail-oriented professional with a knack for multitasking and delivering outstanding client service? We are on the lookout for a motivated and driven professional to join our Gold Coast-based Property Management division.In this role, you will provide critical support to the Property Management team, with...
-
Property Manager
Vor 2 Tagen
Wien, Wien, Österreich at VollzeitProperty Manager - Multiple Positions Across Gold Coast$75,000 – $100,000 per year + Super + BonusesWe are actively seeking Assistant Property Managers, Property Managers & Senior Property Managers.Apply through Seek or contact Mike for a confidential discussion on 0421326743.JA Recruitment partners with nearly 100 real estate agencies throughout Brisbane...
-
Property Management Supervisor
vor 1 Tag
Wien, Wien, Österreich beBee Careers VollzeitThis Property Management Supervisor role involves overseeing a team of 4 staff and managing a portfolio of 50 properties. Key responsibilities include maintaining relationships with owners/renters and external stakeholders, conducting monthly 1:1s with your team, and ensuring KPIs are met.About You:At least 2+ years' experience managing a teamLicensed Estate...
-
Property Portfolio Manager
Vor 2 Tagen
Wien, Wien, Österreich beBee Careers VollzeitJob Title: Property Portfolio ManagerWe are seeking a driven and experienced property professional to manage a portfolio of properties.The ideal candidate will be responsible for cultivating strong relationships with landlords and tenants, managing arrears with confidence and efficiency, conducting final and routine inspections, and attending tribunal...
