Procurement Specialist Ii Emea

Founded in 1999, MHS is a full-service provider of innovative material handling systems that solve the challenges of distribution and fulfillment operations. We build, engineer and maintain systems for some of the biggest companies in the world, including UPS, FedEx, Walmart, Amazon and others. MHS is already one of the 10 largest material handling system suppliers worldwide, and we only expect to continue growing. We’re looking for top talent to be part of the journey.

**Responsibilities**:

- Supplier Qualification and Relationship Management
- Grow and strengthen the supplier pool of relationships within EMEA
- Lead and support the qualification of new suppliers, ensuring documentation is received and uploaded onto the database (technical, financial, legal)
- Initiate and maintain supplier MNDAs (Mutual Non-Disclosure Agreements)
- Maintain and update the database of EMEA supplier information such as supplier contacts, supplier lead times, and supplier product and service offerings
- Supplier Selection and Contracting
- Review, edit, and create request for proposals (RFPs) templates for the EMEA region, ensuring compliance with technical, legal, and financial requirements
- Ensure templates are stored and maintained on EMEA Sharepoint site
- Facilitate and process requests for proposals (RFPs) with suppliers for Tier I (higher cost / higher risk) and Tier II (moderate cost / moderate risk) equipment, materials, and services in support of implementation projects led by Fortna
- Confer with project managers to determine schedules and lead the scheduling of releasing RFP’s to suppliers
- Confer with and assist leads from engineering and project management to determine supplier selection strategy and RFP needs
- Where required, lead the Scorecarding process for supplier selection
- Facilitate the receipt of proposal responses from suppliers and response evaluation workshops
- Correspond with suppliers to ensure their needs are handled expeditiously during the RFP and selection process
- Lead, support, and/or facilitate effective meetings with suppliers during the supplier bid and selection process
- Negotiate suppliers’ pricing, contracts, and payment terms for equipment, materials, and services in line with Fortna specified terms
- Prepare purchase order contract documents, attachments, specifications, and other supporting material related to the procurement of equipment, materials, and services
- Facilitate development, negotiations, and the execution of Supplier Purchase Agreements (SPAs) with Legal, Project Management, and selected suppliers for large purchases
- Maintain and manage all RFP documentation and communications for each Fortna EMEA project on the project portal site
- Purchasing
- Evaluate purchase order requests, create and issue purchase orders to suppliers, confirm receipt by supplier, and track, expedite, and update in Fortna’s financial system
- Maintain purchase order electronic records
- Track critical purchase orders and provide weekly updates to the project’s team
- Source alternative parts in the event of items being unavailable or on long lead times
- Identify, escalate, and support resolution of financial and/or commercial exposure
- Procurement Process Improvement and Training
- Aid in the development, execution, and on-going evaluation of the procurement strategy for suppliers on or across multiple projects to reduce costs, improve product and service quality, and ensure on-time time delivery performance
- Support internal initiatives to improve procurement processes
- Implement and/or update procurement policies, procedures, templates, and forms to be entity
- specific, and train internal Associates as needed
- Optimize use of technology to streamline purchasing processes
- General
- Write and deliver high quality communication, documentation, and analysis
- Create and/or maintain Standard Operating Procedures and training documentation, as required
- Engage in continuous learning and professional development

**Qualifications**:

- Five-plus years of procurement experience
- Professional experience in material handling systems
- Excellent client and supplier facing interpersonal skills (teamwork, facilitation, communication (both written and verbal), and collaboration)
- Some knowledge of procurement contracts
- Experience in sourcing, particularly of electrical or mechanical components
- Highly proactive, reliable, and trustworthy
- Excellent communication skills and fluency in English
- Strong numeracy and analytical skills
- Strong and effective problem-solving skills
- Disciplined organisational and time management skills
- Ability to provide quality deliverables in both an office environment and a virtual/remote location
- Ability to employ persuasion skills appropriately to ensure effective negotiation
- Desire to continually add value to and ensure accuracy and quality in all work performed
- An aptitude for understanding mechanical and electrical systems
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