Administrative Assistant for Research Group

Deadline: 20 December 2024
- 43-202443-2024

**Administrative Assistant for Research Group**:
**Main tasks and responsibilities**
**The administrative assistant works with other IIASA staff to support the respective program or research group with general office duties and administrative tasks including but not limited to:

- Providing general administrative support, and carrying out a variety of office duties for members of the research program e.g., program directors, research group leaders, project officers, and program and project officers.
- Assisting with travel arrangements for program staff and visitors, and assist with related administration workflows (e.g. visitor authorizations, conference authorizations, travel reimbursements, procurements, online room bookings, etc.).
- Assisting with the organization of group and project events, meetings, workshops, conferences, etc.
- Providing support with internal and external communications, dealing with routine correspondence.
- Assisting with maintaining program databases (e.g., contacts and publications) and with the maintenance of the program web pages for the IIASA website.
- Assisting with provision of office equipment and supplies.

**experience and skills**
**- Some related work experience in a similar, preferably international environment.
- Full fluency in English with strong text editing skills; a good working-level of German advantageous.
- Excellent interpersonal and communication skills, and proven ability to work and as part of a multicultural team with colleagues from diverse backgrounds.
- Strong organizational and priority-setting skills.
- Experience organizing and planning conferences and events.
- Very good attention to detail, even when carrying out routine and/or repetitive tasks.
- Strong IT skills, including advanced use of MS Office products; experience with web content management systems advantageous.
- Flexible working attitude and willingness to take on other tasks to benefit the program/institute.

**appointment terms**
**- ended contract thereafter (by mutual agreement).

The place of work is IIASA in Laxenburg, near Vienna, Austria.

**This position does not qualify for relocation allowances or home leave.**

**WE OFFER**:
An annual, gross salary which is exempt from income tax in Austria and negotiable, based on the skills and experience of the selected individual but will be **_at least_**_ EUR 33,990.00_** for full-time working (40 hours per week).

IIASA salaries are:

- Subject to deductions for health insurance and/or social security.
- Not directly comparable with other employers in Austria, due to the unique legal status and privileges granted to IIASA.
- Subject to the principle of income aggregation (Progressionsvorbehalt in German).

**Further Benefits**:

- Educational subsidies for children of school age enrolled in private schools in Austria.
- A generous annual leave entitlement.
- More information here.

**About **IIASA**:
**Further Information**:
For further information about this opportunity please contact:
Pat Wagner or Carmen Marcoss

For general information about employment at IIASA, please contact:
**Applications**:
**To for this opportunity, you will need to provide the following documents in English**:

- **A cover letter outlining your motivation for and fit to the position.**:

- **Your Curriculum Vitae or Resume.**

**Applications**:
**To for this opportunity, you will need to provide the following documents in English**:

- **A cover letter outlining your motivation for and fit to the position.**:

- **Your Curriculum Vitae or Resume.