Program Assistant

vor 2 Wochen

Wien, Österreich IFC Systems Corporation Vollzeit

**Program Assistant**

**Job #**:

- req30086**Organization**:

- IFC**Sector**:

- Administration/Office Support**Grade**:

- GC**Term Duration**:

- 3 years 0 months**Recruitment Type**:

- Local Recruitment**Location**:

- Vienna,Austria**Required Language(s)**:

- English**Preferred Language(s)**:
**Closing Date**:

- 11/8/2024 (MM/DD/YYYY) at 11:59pm UTC**Description**

**Duties and accountabilities**:

- Provide high quality support to IFC Vienna staff, including, but not limited to: scheduling of appointments; preparation of documents; monitoring and follow up on issues and priorities; handling incoming correspondence and internal and external queries; drafting and handling routine correspondence; organizing travel arrangements as needed.
- Perform basic office functions, including but not limited to, sorting and distributing incoming mail and faxes, answering telephones and receptionist duties, ordering and monitoring office supplies, maintaining unit files & contact databases, photocopying, scanning documents, budgetary tasks, etc.;
- Provide administrative support to staff visiting the Vienna office and assist in preparation and logístical planning for various events (e.g., conferences, meetings, seminars, etc.) in close coordination with other ACS staff;
- The Program Assistant may also be assigned responsibility for some aspect of the unit's administrative functions.
- Support the team in the smooth running of the office in relation to Office Maintenance and Procurement support;
- Use basic keyboard and word processing skills to assist in preparation of documents, spreadsheets, memos, letters, faxes and electronic mail;
- Act as back-up to other Assistants in the office in their absence or during a busy period;
- Support the team on all communications related activities to promote the team’s work.

**Selection Criteria**
- Bachelor’s degree with at least 4 years of relevant work experience in a large multinational organization
- Proficiency in office productivity tools (including MS Office, Excel, PowerPoint, Word, Outlook)
- High degree of judgment and tact in handling, processing and communicating matters of a sensitive and confidential nature
- High degree of motivation, initiative, flexibility and reliability
- Outstanding interpersonal skills to interact effectively with a range of contacts internally and externally and deal effectively with diverse situations which require good judgment, tact and diplomacy
- Proven ability to work effectively in a team-orientated, multi-cultural environment, and function as an effective team member in various groups
- Strong written and verbal communication skills to prepare draft communications and ensure quality of written outputs
- Ability to produce high quality work under pressure
- Effective time management and organizational skills
- Fluency in English. Proficiency in German is an advantage.

World Bank Group Core Competencies
- The World Bank Group offers comprehensive benefits, including a retirement plan; medical, life and disability insurance; and paid leave, including parental leave, as well as reasonable accommodations for individuals with disabilities._
- We are proud to be an equal opportunity and inclusive employer with a dedicated and committed workforce, and do not discriminate based on gender, gender identity, religion, race, ethnicity, sexual orientation, or disability._
- Learn more about working at the _World Bank_ and _IFC_, including our values and inspiring stories._

  • Program Assistant

    Vor 7 Tagen

    Wien, Österreich Vienna Master of Arts in Applied Human Rights Vollzeit

    We are looking for 3-4 program assistants from diverse academic backgrounds with a **strong interest in** **Human Rights**, including but not limited to: - communication/management or related field, - law/political science/social sciences or related field, - visual/performing/multidisciplinary arts or related field. **Responsibilities**: -...

  • Program Assistant

    vor 2 Wochen

    Wien, Österreich International Finance Corporation Vollzeit

    **Duties and accountabilities**: - Provide high quality support to IFC Vienna staff, including, but not limited to: scheduling of appointments; preparation of documents; monitoring and up on issues and priorities; handling incoming correspondence and internal and external queries; drafting and handling routine correspondence; organizing travel arrangements...

  • Program Assistant

    vor 2 Wochen

    Wien, Österreich World Bank Group Vollzeit

    **Job #**: - req30086**Organization**: - IFC**Sector**: - Administration/Office Support**Grade**: - GC**Term Duration**: - 3 years 0 months**Recruitment Type**: - Local Recruitment**Location**: - Vienna,Austria**Required Language(s)**: - English**Preferred Language(s)**: **Closing Date**: - 11/8/2024 (MM/DD/YYYY) at 11:59pm...

  • Career Development Program

    vor 1 Tag

    Wien, Wien, Österreich beBee Careers Vollzeit

    We are seeking a skilled individual to join our team as a Business Support Assistant.The successful candidate will be responsible for supporting various projects, planning events, and setting up new tools and automation processes.As a Business Support Assistant, you will have the opportunity to gain valuable experience in stakeholder management...

  • Program Delivery Assistant

    vor 1 Tag

    Wien, Wien, Österreich beBee Careers Vollzeit

    We are looking for a highly organized and detail-oriented individual to join our team as a Program Advisor.Main ResponsibilitiesSupport project managers in a PRINCE2 environment.Contribute to the preparation and quality assurance of key project documents.You will be responsible for maintaining and updating project schedules, including:Regular schedule...

  • Finance Assistant/program Officer

    vor 2 Wochen

    Wien, Österreich Joint Vienna Institute Vollzeit

    Applications are solicited for the position of **F**inance Assistant/Program Officer **at the Joint Vienna Institute (JVI), Vienna, Austria. The JVI—an international organization—is a regional training center created in 1992 by Austria, the International Monetary Fund, and several other international organizations. The JVI’s objective is to train...

  • Assistant Professor of Farm Animal Welfare

    vor 2 Wochen

    Wien, Österreich Emprego AT Vollzeit

    We are seeking an Assistant Professor of Farm Animal Welfare at the Vetmeduni Vienna, covering research and teaching aspects. The Assistant Professorship will be based in the Institute of Animal Welfare Science. The research profile of the Assistant Professorship should strengthen one of the Institute’s two internationally recognized research programs on...

  • Assistant Manager Opportunity

    vor 1 Tag

    Wien, Wien, Österreich beBee Careers Vollzeit

    Job Description:As an Assistant Manager, you'll be responsible for delivering exceptional member experiences, driving business growth, and leading and collaborating with your team.Key Responsibilities:Coach with confidence, create a vibrant community atmosphere, and ensure every member feels supported and inspired.Lead the charge on sales, retention,...

  • Assistant Director

    Vor 2 Tagen

    Wien, Wien, Österreich at Vollzeit

    Childcare & Outside School Hours Care (Education & Training)Full timeBe part of a dynamic leadership team that will guide and create innovative approaches to educational programs and inclusive practices.We are looking for an Assistant Director who has a minimum of three years' experience working within this role in an Early Childhood Education and Care...

  • Assistant Professor of Farm Animal Welfare

    vor 2 Wochen

    Wien, Österreich Emprego AT Vollzeit

    We are seeking an Assistant Professor of Farm Animal Welfare at the Vetmeduni Vienna, covering research and teaching aspects. The Assistant Professorship will be based in the Institute of Animal Welfare Science. The research profile of the Assistant Professorship should strengthen one of the Institute’s two internationally recognized research programs on...