People Operations Manager

Job Title: People Operations Manager
Employment Status: Full-time 
Location: Vienna, Austria
Compensation: €70,000 - €90,000
*compensation may be negotiated based on experience level

Job Summary:

We're looking for a proactive and organized individual with experience in HR and office management. Key responsibilities include overseeing HR activities for our offices in Austria, managing employee lifecycle processes, assisting with payroll, office space management, and fostering a positive workplace culture. Proficiency in English and German, along with familiarity with Austrian employment laws, is essential.

We offer a competitive salary, stock options, and the opportunity to work in a dynamic startup environment in the healthcare software industry. This hybrid role requires at least three days per week on-site in Vienna. If you're reliable, detail-oriented, and ready to contribute to a global team, you could be a part of our mission to create safe and reliable medical software

Ideally you will be currently located in Vienna or able to relocate quickly. Unfortunately, we are unable to support non-EU citizens for the position at this time.

About You:

• At least 3 years experience in HR and office management, preferably in Austria
• Experience managing HRIS (Human Resources Information Systems) and employee data management
• Basic familiarity with employment laws and regulations in Austria
• Attention to detail and accuracy in handling administrative and financial tasks
• Excellent written and verbal communication skills in English
• Sufficient German skills, e.g. to fill out employment agreement templates
• Proficiency in using office software and HR systems
• Bachelor's degree in Business Administration, Human Resources, or other relevant field, is a plus
• Strong interpersonal, organizational, and strategic skills
• Reliable and trustworthy with sensitive and confidential information
• Happy to work in a fast-paced startup environment
• Proven ability to handle employee relations issues with diplomacy and discretion
• Familiarity with Austrian employment law
  
  

About the Role:

• HR Administration: Manage HR for Austria as well as European contractors, communicating internally and externally. Maintain employee records and ensure data accuracy in HR systems.
• Onboarding and Offboarding: Design and execute comprehensive onboarding programs for new hires. Coordinate offboarding processes including exit interviews, equipment returns, and system access revocation.
• Legal Compliance: Ensure that the organization complies with all relevant employment laws and regulations, including health and safety regulations. Communicate with external lawyers and accountants as necessary.
• Employment Agreements and Contracts: Prepare employment agreements and other contracts using existing templates, ensuring accuracy and adherence to legal requirements.
• Payroll: Assist with payroll processing, ensuring accurate and timely payment to employees in compliance with local regulations.
• PTO Status Management: Track and manage employee paid time off (PTO) requests, maintaining accurate records and coordinating coverage when necessary.
• Performance Management: Develop and implement performance evaluation processes, set performance standards, and provide feedback to employees. Support managers with performance improvement plans when needed.
• Compensation and Benefits: Design and manage compensation structures, including salaries, bonuses, benefits like health insurance and retirement plans, and other incentives. Conduct annual benefits reviews and open enrollment processes.
• Employee Relations: Serve as a point of contact for employee concerns and questions. Mediate workplace conflicts and provide guidance on HR policies and procedures.
• Learning and Development: Identify training needs and coordinate professional development opportunities for employees. Manage training budgets and track completion of mandatory training.
• Employee Engagement and Retention: Implement strategies to keep employees engaged and reduce turnover. Organize lunch arrangements and team events as needed. Conduct stay interviews and analyze engagement survey results.
• Diversity and Inclusion: Promote a diverse workplace and develop policies that support inclusion. Uphold and promote our company culture, values, and mission.
• Policy Development: Create, update, and communicate HR policies and employee handbook content to ensure clarity and compliance.
• Office Space Management: Maintain office rent and space details, including coordinating repairs and maintenance when necessary. Order office supplies and manage inventory as needed.
• Receipt Management: Organize and maintain records of receipts, invoices, and other financial documentation.
• Organizational and Paperwork Tasks: Support the team with various organizational and paperwork tasks, such as filing, data entry, meeting coordination, and general office administration.

Keywords: Talent Acquisition, recruiter, sourcing, immigration, Human Resources, employment law, TA specialist

• Competitive compensation
• Generous stock options possible
• Work in an exciting field with a positive impact on the world
• Opportunity to learn and grow as part of a global team
• Generous PTO for full-time

Ketryx is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances

Ketryx is saving and improving lives by making medical software safe and reliable. We empower software teams building medical applications to create safe, secure, and compliant products used by patients and providers worldwide. We believe that, by automating much of the documentation and quality processes, teams will be able to produce safer and more innovative medical software faster.

Ketryx is at the forefront of helping teams incorporate AI/ML into medical software and that's why we need you