Assistant to the Director

vor 4 Stunden

Wien, Wien, Österreich Orex Holding GmbH Vollzeit

We are looking for a highly motivated and versatile Assistant to the Director to support a wide range of internal and external tasks in our Vienna office. This dynamic and hands-on role requires flexibility, discretion, and a proactive mindset, making it ideal for those who thrive in a fast-paced environment.

About the Role

This role involves assisting with a wide range of tasks essential to the company's smooth operation.

Responsibilities

  • Assist with day-to-day executive duties, ongoing projects, and ad hoc assignments
  • Schedule and coordinate meetings, events, and business/private travel
  • Serve as the main point of contact for international partners and offices
  • Conduct research, compile analyses, and prepare documentation to support diverse activities
  • Manage and report on monthly expenses and handle basic bookkeeping
  • Oversee property management and ensure general office maintenance
  • Provide coordination support on personal matters as needed

Qualifications

  • Fluency in Russian; professional proficiency in English and German, Spanish/Italian being advantageous
  • Minimum of one year of relevant experience (executive assistant, project coordination, or hospitality roles)
  • Valid European driver's license and at least one year of driving experience in Europe
  • High level of discretion and confidentiality
  • Strong attention to detail and ability to manage multiple tasks and deadlines
  • Capacity to absorb and synthesize large volumes of information from varied sources
  • Self-motivated with a proactive, solutions-oriented approach
  • High proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
  • Availability to be reachable outside regular working hours (24/7 responsiveness when needed)
  • Valid Austrian work permit ("freier Zugang zum Arbeitsmarkt")

Required Skills

We are seeking a well-organized, resourceful professional with strong communication and project management skills. The ideal candidate will be comfortable in a high-expectation environment and able to adapt quickly to shifting priorities.

Salary

The minimum salary is €2.800 gross per month based on a 38.5-hour week. The actual salary depends on qualifications and experience. It is paid 14 times per year.

Overtime

This is an all-in salary, meaning any overtime is already included.

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