Scholarships and Donor Relations Coordinator

Join our teamWhat We Offer

At Palm Beach State College, you will discover a place where ideas come to life and the heartbeat of a county begins. By joining us, you will be exposed to professionals from across the U.S. and abroad who are the strivers, reinventors, explorers, and influencers dedicated to developing talent that fills the most needed workforce roles. As the Panthers, we embrace a community of belonging, caring, and connection for our students and employees. We seek creative individuals to help PBSC fulfill its mission of inspiring hope, advancing skills, and transforming lives.

About this roleResponsible for coordinating the student scholarship process from application to disbursement. Prepares new scholarship agreements and maintains existing agreements. Works collaboratively and strategically with faculty, campus leaders, volunteers, and advancement staff, to develop and implement strategies for donor relationship management.

What a day of a Scholarships and Donor Relations Coordinator looks like:

Coordinates financial aid packaging for all outside scholarship and grant resources to ensure overall awards do not exceed the cost of attendance. Analyzes and evaluates financial needs using Federal Methodology. Verifies and authorizes enrollment status and award disbursements.

• Assists with the development of materials such as research, briefing memos, proposals, and stewardship materials. requests information on prospective donors to qualify interest and giving potential.

• Tracks and reports relationship management activity using Raisers Edge constituent relationship management system, including identification, qualification, cultivation, solicitation, proposal submission, and stewardship of prospective and current individual major donors.

• Conducts scholarship presentations in individual and group settings to current and prospective students in various settings and formats. Advises and guides students and parents on a variety of scholarship and financial aid opportunities.

• Collaborates to design the Foundation scholarship payment process, data exchange and ensures accuracy throughout the scholarship awarding cycles.

• Assists in the development of stewardship events for scholarship donors

• Maintains current knowledge of field or profession. Travels to training workshops, conferences, meetings, and professional events outside of college locations, as needed.

• Performs other job-related duties as assigned.

We'd love to hear from you if you have the following:

Education and Experience:

• Bachelor's degree

• Two years of related work experience

Knowledge of:

• Raisers Edge constituent relationship management system

• Direct mail and solicitation techniques

• Financial aid rules and regulations

• Microsoft Office Professional or similar application

Skilled in:

• Attention to detail while maintaining effective time and task management

• Effectively analyzing data and implementing data-informed decisions

Ability to:

• Effectively communicate verbally and in writing on a regular basis with internal and external customers, build relationships, manage customer expectations and take responsibility for a high level of service

• Develop clear and concise funding proposals

• Apply reason to problems involving several variables

• Handle highly sensitive information with the utmost confidentiality

• Interact in a positive manner with diverse populations and varying education levels of students, faculty, staff, and the public

Licenses, Registration, Certifications, or Special Requirements:

• Regular physical attendance required

• Must not be debarred from Title IV Programs, and not in default on Title IV student loans

• Must complete FERPA training within 30 days of employment

• Some periods throughout the year will require extended work hours including nights, weekends, and college closures

Preferred, but not a must:

Education and Experience:

• Master's degree

Work Environment and Physical Demand:

• Reach and grasp objects

• Stoop, bend, kneel, crouch, or crawl

• Stand for extended periods of time

• Use of video display terminal

• Use of manual dexterity and fine motor skills

• Communicate information orally and in writing

• Receive and understand information through oral and written communication

• Proofread and check documents for accuracy

• Work a fluctuating work schedule

This job description is intended to be generic in nature and describe the essential functions of the job.  It is not an exhaustive list of all duties and responsibilities. The essential duties, functions and responsibilities, and overtime eligibility may vary based on the specific tasks assigned to the position.

The minimum base pay for this position starts at $52,240.00 annually; however, the offer may vary based on the candidate's education and experience.

Application Deadline

This position is open until filled with an initial review date of November 5, 2025.

Wait, there is more

• Culture: Be part of an inclusive, Panther First environment where every role has a purpose, and employees have a sense of belonging.

• Education Benefits: Tuition fee waiver at PBSC, tuition reimbursement, degree recognition award, educational leave, and more. Public Service Loan Forgiveness institution.

• Health and Wellness: Medical, dental, vision, disability, life insurance, parental leave, and more.

• Generous Time Off: Vacation, sick leave, holidays, and spring and winter breaks offering additional paid time off.

• Panther Perks: Potential remote or hybrid opportunities, wellness programs, and apps related to stress management, nutrition, meditation, and more.

• Professional Development: Leadership programs, professional learning workshops, and more.

• Retirement Investments: State retirement plan options and voluntary 403(b) and 457 plans.

READY TO APPLY? Here's your application preparation

Please review the following information to apply for a position at Palm Beach State College:

• Carefully review the minimum qualifications advertised for the available position, as only applicants meeting the minimum requirements will be considered.

• Background Check/ Drug Screen may be required based on the specific requirements of the position for which the application is being submitted. Employment is contingent upon passing a drug test and completing a criminal background investigation.

• An essential goal of the Office of Human Resources is to respond to all applicants once a selection is made. Please take notice of the position closing date advertised. Whenever positions are filled, the Office of Human Resources responds to all applicants who have submitted applications.

• The College conducts its employment activity within the State of Florida except for occasional brief and temporary pre-approved periods related to college travel.

Application Deadline

This position is open until filled

---