Administrative Assistant

Job Description
Administrative Assistant (d/f/m) – temporary for 6 months | Vienna, Austria
Sandoz is going through an exciting and transformative period as a global leader and pioneering provider of sustainable Biosimilar and Generic medicines. By creating a new and ambitious path, it will provide a unique opportunity for us all, both professionally and personally. Join us, the future is ours to shape

Please note that this is a temporary position limited until

Your Key Responsibilities
Your responsibilities include, but are not limited to:

• Tender Process Support: Support the preparation and submission of tender offers, analyze the implementation of awarded tenders
• Customer Inquiry Management: Provide assistance regarding customer inquiries concerning the overall Hospital Portfolio.
• Cross-Functional Coordination: Assist in coordinating cross-functional activities with departments such as Finance, Supply, Legal, and Market Access concerning hospital accounts and tenders
• Hospital Account Planning: Support the development, review, and optimization of account plans within the hospital segment.
• Promotional Material Clearances: Support the Re-Clearances of promotional materials and assist in maintaining and updating the HCP portal.
• Meeting Organization: Provide organizational support for meetings, particularly Cycle Meetings.
• Material Creation: Assist in the creation of smaller promotional items and reference materials.
• Congress Support: Conduct research on new ideas/reference materials and assist with submissions and organizational tasks for congresses.
• Documentation: Support the compliant documentation of all activities.

Essential Requirements
What you'll bring to the role:

• Analytical Skills: Good analytical skills and a strong affinity for numbers are mandatory.
• Highly proficient in MS Excel for data processing, analysis, and reporting is required.
• Fluent in English (written and spoken) is mandatory. German proficiency would be good
• Project management skills or a highly structured and independent working style.
• Proactive willingness to quickly deep-dive into diverse and complex areas (Tender, Hospital Market, Marketing/Compliance).
• Education: Student studying, or a degree in Business Administration, Natural Sciences, or a related field.
• Motivated team player with an entrepreneurial mindset and a strong drive to implement topics proactively

You´ll Receive

• Attractive salary with incentive program
• Modern company pension scheme
• Flexible working hours / home-office depending on the position
• 14 weeks of paid parental leave
• Additional days off (bridge-days)
• Meal vouchers
• Wellbeing & mental health offers
• Learning and development options for your personal and professional growth
• Worldwide career opportunities

In accordance with Austrian law, we are obliged to disclose the minimum salary as stated in the collective bargaining agreement. For this position the minimum salary is EUR 47.532,24/year (on a full-time basis).

In most cases, however, the actual salary will be higher, as we strive to maintain a competitive position in the market and consider your previous experience, qualifications and individual competencies.

Why Sandoz?
Generic and Biosimilar medicines are the backbone of the global medicines industry. Sandoz, a leader in this sector, provides more than 800 million patient treatments to over 700 million patients every year and while we are proud of this achievement, we have an ambition to do more

With investments in new development capabilities, state-of-the-art production sites, new acquisitions, and partnerships, we have the opportunity to shape the future of Sandoz and help more patients gain access to low-cost, high-quality medicines, sustainably.

Our momentum and entrepreneurial spirit are powered by an open, collaborative culture driven by our talented and ambitious colleagues, who, in return for applying their skills experience an agile and collegiate environment with impactful, flexible-hybrid careers, where diversity is welcomed and where personal growth is encouraged

Are you ready to join us? Then we look forward to your application
Commitment To Diversity & Inclusion
We are committed to building an outstanding, inclusive work environment and fostering diverse teams, that represent the patients and communities we serve.

If you require assistance during the application process due to a medical condition, physical disability, or a neurodiverse condition, please contact us at

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