Head of Study Management

Do you want to contribute to medical innovation? Then join our team at RetInSight

We are a spin-off of the Medical University of Vienna with the aim to bring the breakthroughs of science to the society and each individual, anywhere and anytime. Our expertise builds on more than 15 years of tele-ophthalmology and AI-based retinal image analysis. As pioneers in the field, we are developing cloud-based transformational AI solutions to improve patient outcomes, empower physicians to increase clinical efficiency and reduce healthcare costs addressing the leading eye diseases of our times. With your contribution we will protect millions of patients from irreversible vision loss and blindness.

For the support of our growing and ambitious team, we are looking for a

Head of Study Management (m/f/d)

Vienna – full-time 38,5 hours/week – immediate start

Position Overview

As our Head of Study Management, you would be responsible for overseeing the management of our study operations within cAIre, our AI-powered Image Reading Center supporting clinical studies in retinal diseases. This role is pivotal to the smooth execution of clinical and research study protocols, ensuring compliance with timelines, regulatory requirements, and quality standards. The Head of Study Management provides leadership to the study management team, drives operational excellence, and partners cross-functionally to enable successful study operations.

Your Role/Responsibilities

• Lead end-to-end clinical study execution, ensuring delivery against protocol, timelines, quality standards, and client expectations
• Drive protocol development and optimization in collaboration with sponsors, clinical teams and CMO
• Oversee resource planning, balancing multiple concurrent studies and ensuring the team fully prepared for upcoming demands
• Champion cross-functional collaboration, coordinating seamlessly with cAIre project manager, readers, data analysts and external stakeholders to achieve study milestones
• Ensure regulatory compliance and data integrity, upholding GCP, HIPAA, 21 CFR Part 11, and implementing robust quality-control processes for imaging workflows
• Enhance operational excellence, optimizing study workflows, integrating advanced technologies (e.g., AI-driven image analysis), and proactively managing risks
• Lead, mentor, and develop the Study Management team, fostering a high-performance culture supported by training programs and clear KPIs for continuous improvement

Your Profile

• Bachelor's degree in Life Sciences, Healthcare Administration, Business Administration, or a related field or relevant experience in clinical operations
• At least 3 years of experience in operations management, with a focus on clinical trials or research study management. Hands-on experience in study management and image reading is a major plus.
• Minimum of 3 years of experience in a leadership role managing a study operations team in a clinical or imaging environment
• Proven experience in managing complex study timelines, resources, and compliance with regulatory standards
• Strong leadership skills with the ability to manage cross-functional teams and collaborate with external stakeholders
• Excellent project management skills, with a focus on delivering studies on time, within scope, and on budget
• Knowledge of imaging technologies, data management platforms, and quality control processes
• Superior problem-solving, organizational, and communication skills

Our Offer

• Room for your own ideas and possibility to grow in your role
• Friendly and supportive team culture that values diversity
• Well-equipped workplace in a charming office in central Vienna
• Free drinks and snacks in the office
• Spontaneous table tennis, darts, table football and drinks in the office, and periodically occurring team events
• Flexible working hours for a healthy work-life balance with home office possibilities
• Based on our collective agreement, we offer a gross annual salary starting from EUR 62.790,- (on full-time basis, 38,5 hours/week) with the willingness to overpay according to your qualification and experience

Fits to your current situation?
Then apply now directly or by e-mail to - We are looking forward to your application (including CV & motivation letter).