School Operations Officer

Join to apply for the School Operations Officer role at University of Melbourne Role type: Full-time; Continuing Faculty: Faculty of Science Department/ School: School of Agriculture, Food and Ecosystem Sciences Salary: UOM 5: $86,943 – $99,864 AUD p.a. plus 17% super This isn’t just an admin job; it’s a role for someone who gets satisfaction from making things work properly. As our School Operations Officer, you will be the central figure ensuring a smooth and supportive journey for our graduate researchers, from their first day to their thesis submission. You’ll also manage key school functions, like recruiting our casual teaching staff and providing high‑level support to school committees. Below are your key responsibilities: Support Graduate Researchers: act as the primary point of contact for research students, helping them navigate milestones, progress, and university procedures. Support on‑boarding, coordinate support programs, and help them access what they need to succeed. Run Casual Academic Recruitment: manage the entire hiring process for our sessional academic staff, working with course coordinators to ensure subjects are staffed with excellent educators. Support School Governance: prepare agendas, write clear and accurate minutes, and track action items to ensure decisions are implemented effectively. Improve Our Processes: identify better ways of working, refine administrative systems, and improve efficiency for everyone in the school. You may be a great fit if: You are an experienced and dedicated professional with exceptional organisational and interpersonal skills, capable of providing comprehensive administrative support in a dynamic academic environment while contributing to process improvements and ensuring compliance. You may also bring the following: A background in administration within a large, complex organisation and a relevant qualification (or equivalent experience). The ability to understand and explain complex rules and procedures clearly to different people. Excellent planning and time‑management skills; you know how to prioritise your work to meet deadlines without constant supervision. Strong communication skills, with experience writing clear documents, emails, and committee minutes. Confidence in building good working relationships with academics, professional staff, and students. Strong computer skills, particularly with the Microsoft Office suite, and the ability to learn new systems. It would be a bonus if you have experience in education administration, student or customer support and knowledge of Generative AI. What we offer you: Supportive flexible work arrangements underpinned by our commitment to inclusion and well‑being. Progressive, considerate leave provisions to empower your work‑life balance. Salary packaging and access to a range of discounted services including Bupa health insurance. Health and well‑being services including a leading Employee Assistance Program. The University of Melbourne is an Equal Opportunity Employer and a child‑safe organisation. We believe the diversity of our community enriches us all, and we are committed to creating an inclusive and fair workplace where everyone is valued, respected, and empowered to succeed. We welcome applicants from all backgrounds, identities, and experiences. Discover more about Diversity and Inclusion at UniMelb. We’re committed to a barrier‑free recruitment process and ongoing workplace support, providing reasonable adjustments throughout. We warmly encourage applications from people with disabilities. For assistance, please contact Kim Groizard on +61 3 9035 3218 or at hr‑ (subject: ‘Recruitment Adjustments’). Aboriginal and Torres Strait Islander applicants: Indigenous applicants are encouraged to connect with our Indigenous Employment & Development team at oied‑ for further information and support. Note: This role requires current valid work rights for Australia. Visa sponsorship is not available. Applicants must obtain a Working with Children Check (WWCC). If successful, we will guide you through the WWCC application process during onboarding and reimburse the cost. To apply you will need: Resume Cover Letter outlining your interest and experience The responses against the Selection Criteria (found in the Position Description) Applications close: 8 December 2025 11:55 PM Australian Eastern Standard Time (AEST) / Melbourne time zone. Position Description: JR‑ - School Operations Officer_PD.pdf #J-18808-Ljbffr