Committee Secretary

Management Committee Secretary The secretary works closely with the management committee chair, vice chair, and treasurer, with a particular focus on the following responsibilities: Meetings Consult with the chairperson regarding business to be conducted at each committee meeting and general meeting. Prepare the notices required for meetings and for the business to be conducted at meetings, e.g. the agenda. Maintain full and accurate minutes of committee meetings and general meetings. Correspondence Deal with the association’s correspondence, i.e., all relevant letters, emails, and summaries of phone conversations by all those authorised to act on behalf of Fremantle Carnevale Inc. Records On behalf of FCI, maintain an up‑to‑date copy of these rules (FCI’s Constitution), as required under section 35(1) of the Act (on FCI’s Google Drive). Ensure the safe custody of the books of the Association, other than the financial records, financial statements and financial reports, as applicable to FCI (in FCI’s Google Drive). On behalf of FCI, maintain a record of committee members and other persons authorised to act on behalf of FCI, as required under section 58(2) of the Act (on FCI Website and in FCI’s Google Drive) unless another member is authorised by the committee to do so. Maintenance of the members register may be delegated to another member of the committee or FCI. Reporting Lodge an annual Association’s Information Statement with Associations and Charities in Consumer Protection by end of December, through Associations Online. Provide a brief written report to FCI’s bi‑monthly committee meeting, noting any points for discussion. Duties of the secretary (i.e. minute taking; membership records) may be delegated to other committee members as authorised by a vote of the management committee; this delegation is to be authorised at the first meeting following the AGM. With an Arts background, and preferably firsthand experience of carnival, you will help introduce this global multicultural festival to a wider audience, support artists working in the fields of music, costume and satirical writing. Category Arts & Culture Commitment Regular – more than 6 months Type of Work Administration & Office Management, Arts, Craft & Photography, Governance, Boards & Committees, Writing & Editing. Time Required Committee meetings 2 hrs every 2‑4 months; Writing up draft Minutes 2 hrs per month; Emailing to check and amend draft Minutes 2 hrs every 2‑4 months; Sending agenda and liaising with committee re items; Correspondence and membership register 1 hr per week; Assisting with mail out to announce events to FCI Members and Friends. Training Induction to the Fremantle Carnevale objectives and 15‑year history; Events; Google Drive; Constitution; Model Rules; Code of Conduct; Membership Register; Mail Chimp. #J-18808-Ljbffr