Department Secretary

Employment Type : Temporary Full Time (up to 31/01/2027)Position Classification : Administration Officer Level 4Location : Nepean HospitalRemuneration : $37.91 - $38.78 per hourHours Per Week : 38Requisition ID : REQ Applications Close : 21 December 2025 With CORE Values of C Collaboration, O Openness, R Respect and E Empowerment, working with us will ensure your professional life is provided every opportunity to succeed and develop in your chosen career role. About Us Nepean Blue Mountains Local Health District (NBMLHD) is a wonderful place to expand your career and grow your skills and knowledge. As a recognised leader in the healthcare industry, we provide a range of public health services to the Nepean, Blue Mountains, and Lithgow Region. Nepean Hospital is a teaching hospital that provides tertiary referral services in emergency care, coronary care, diagnostics, gynaecology, paediatric, neonatal intensive care/ICU, maternity, mental health, rehabilitation, and surgery. The Nepean Campus has recently experienced tremendous growth and aims to support communities within and outside of Sydney’s western suburbs, providing world-class clinical facilities, services, and care. Our Radiation Oncology team is seeking to engage a highly‑organised and professional individual in the role of Department Secretary. This position will provide confidential administrative support to the Head of Department and Staff Specialists. Key duties will involve managing diaries, coordinating meetings, preparing correspondence, maintaining records, overseeing rostering and recruitment processes, and assisting with procurement and TESL. The incumbent will also be responsible for producing complex business documents, undertaking data analysis, and carrying out a range of other administrative duties as required. In addition, this position serves as the secretariat for the Radiation Oncology Trust, requiring discretion, accuracy, and a commitment to excellence in all aspects of administration. This is an excellent opportunity for a proactive candidate with strong attention to detail and a passion for supporting high‑quality patient care through efficient and effective administration. Learn more about the role and Apply Today Benefits available to eligible NBMLHD employees Allocated Day Off (ADO) Opportunity for extra tax savings through Salary Packaging Novated Leasing Great education opportunities through Education Training Service which offers over 110 courses each year Access to our Employee Assistance Program (EAP) for staff and family members Fitness Passport NBMLHD is committed to creating a diverse and inclusive environment which reflects the community we serve. We encourage candidates from all backgrounds, including Aboriginal and Torres Strait Islander people, LGBTIQA+, Cultural and Linguistically Diverse (CALD) people, neurodiverse individuals, and people with disabilities to apply. NBMLHD is committed to implementing the child safe standards. For more information, please see Child Safe Standards. For assistance with applying through the NSW Health Career Portal please see the relevant help pages. What you will bring to the role Demonstrated capacity to provide effective and professional administrative support, in confidence and with discretion within a busy and complex office environment. Well‑developed verbal and written communication skills and demonstrated ability to problem solve and use professional judgement. Demonstrated proficiency in the use of computer applications including Document Management Systems such as Content Manager, all aspects of Microsoft Office Suite of Applications, Rostering Systems, Recruitment Systems, Procurement Systems and Patient Databases. Proven experience in developing, implementing and evaluating quality improvement processes for administrative services and promoting a culture of continuous improvement. Demonstrated ability to work with changing priorities and demands, work independently and as part of a team. Demonstrated strong organisational skills with ability to prioritise tasks whilst under sustained pressure and maintain accuracy and attention to detail. Employment of a temporary visa holder may only occur if no suitable permanent resident or citizen of Australia has been identified and must not exceed the duration or conditions associated with the current visa. Need more information? Click here for the Position Description. Find out more about applying for this position. For role related queries or questions contact Maria Azzi on #J-18808-Ljbffr