Project Administrator

Beca Newcastle, New South Wales, Australia Project Administrator Beca is seeking a Project Administrator to join our growing team in Newcastle. Just like the world around us, business is evolving, whether it’s through innovative thought, seamless solutions or through the personal attributes of its people. Our team of consultants partner with our clients and provide a deep understanding of their business needs, proactive involvement in the markets and communities we work in, and a commitment to making every day better. Opportunity Position yourself at the core of our team, embracing a dynamic and challenging role that thrives in a fast-pace environment. Your pivotal contribution will drive operational success, supporting our daily functions. Working collaboratively with the Water team, you will coordinate internal processes and administration to enable Job Managers to deliver client projects, including support for project financial management, client reporting, invoicing, and maintaining strong project hygiene and governance. General project administration support Governance and secretariat functions including meeting coordination, preparing agendas, and taking minutes Support drafting and formatting reports, proposals, specifications, general correspondence and preparation of presentations Updating and maintaining project databases, job files, business plans and other documentation Championing our technical systems for other team members Organising events and travel Assisting with on-boarding, resourcing, and organising training and development About You You will enjoy challenging and busy roles, be a forward thinker and an enthusiastic administrator with great communication skills – highly flexible and adaptable with the ability to seek out and follow up on work in a proactive manner. You will be a relationship builder who enjoys connecting across all functions and levels within an organisation. You will be a self‑starter with an eye for detail and will enjoy getting involved with the team and creating the team culture. Most importantly you’ll need to be the right fit for the team and our values – with a genuine desire to help out. Ideal Candidate Experience working at a consulting firm would be highly regarded Previous experience in accounting and administrative role Advanced computer skills including MS Office Suite and accounting/financial management systems. Oracle experience would be highly regarded but not essential A high level of experience in corporate business procedures A knowledge of accounting principles including receivables, payables and work in progress The ability to identify and implement business and efficiency improvements What We Offer Flexibility & Wellbeing: We recognise that achieving a work‑life balance is unique to everyone. Enjoy flexible working options to manage your personal and family priorities, along with dedicated leave for wellbeing and community engagement. Belonging & Ownership: Join a diverse and inclusive team where collaboration and creativity thrive. Bring your whole self to work and take advantage of unique shareholder opportunities to share in our collective success. Parental Leave: Take time for what matters most with up to 14 weeks of fully paid parental leave, inclusive of all genders. Career Growth & Development: Your growth is our priority Benefit from continuous learning through our training programmes and support for professional accreditation. Work alongside industry leaders and gain hands‑on experience to empower your career potential. A career with Beca will provide you with a supportive environment, opportunities for advancement, and the chance to work on high‑impact projects across the Asia‑Pacific region. Who is Beca Beca is one of the Asia‑Pacific region's largest employee‑owned professional services consultancies. Our team of over 4000 professionals is diverse enough to bring a wide range of perspectives and expertise to every client and challenge, creating resourceful, smart solutions from our collective experience and insights. ‘Creative people together transforming our world’ is our vision. It reflects our culture, our aspirations and our purpose – to make everyday better. Our four values – partnership, tenacity, enjoyment and care – sit at the heart of everything we do, reflecting how we work every day with each other and our clients. Ready to Make the Move? If you want to be part of the Beca story, apply online today. If you have any questions, you can find out more about our people and projects by visiting Seniority Level Entry level Employment Type Full‑time Job Function Project Management and Information Technology Industries Business Consulting and Services #J-18808-Ljbffr