Administration Assistant

Vor 4 Tagen

City of Hobart, Österreich Jll Vollzeit

Shaping the future of real estate for a better world. At JLL, we see a Brighter Way forward for our clients, our people, our planet, our communities. With over 200 years of real estate experience, we are in continual pursuit of brighter ways of working. We bring to life a Brighter Way in all that we do by seeking better, smarter, and more innovative ways of working. We approach our work in a warmer, more optimistic, and inclusive way. JLL is a global leader in helping clients envision where people will live, work, play, shop, and eat. What this job involves JLL is seeking a dynamic part-time Administration Assistant for 25 hours a week (flexible times). The person will be the face and voice of Floreat Forum and will interact with customers, contractors, retailers, and staff members. Our ideal candidate is personable, has excellent multitasking abilities, can maintain composure under pressure, and thrives in a diverse work environment. A snapshot of your responsibilities Ensure the reception switchboard is manned at all times and calls are answered promptly with a high level of customer service. Perform general administrative duties as specified by the Centre Manager. Maintain and update the archive management system. Assist the Centre Administrator / Operations Manager in raising contracts / purchase orders in MRI. Coordinate and communicate induction processes of CM3 & Sassi Contract Management System to all contractors on site, and manage the return of all site keys at the end of each day. Collect and enter sales and traffic figures from tenants on a monthly basis. Assist the Centre Administrator with purchase order entry, creditor invoice batching, and tenant invoice distribution. Qualifications Excellent communication and customer service skills. High personal presentation. Calm demeanor, able to deal with stressed stakeholders without becoming stressed themselves. Comprehension of the financial components of invoices. Team-oriented, eager to learn and grow. We celebrate diversity and proactively support the needs that difference brings. JLL is committed to equal opportunity regardless of race, gender, age, sexual orientation, or disability. We also offer veterans from all ranks and services a successful civilian career as they transition out of the military, recognising and appreciating the skills gained in service as vital and transferable to our workforce. Apply today, quoting job reference number MPREQ Be careful – don't provide your bank or credit card details when applying for jobs. Don't transfer any money or complete suspicious online surveys. If you see something suspicious, report this job ad. #J-18808-Ljbffr

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